Senior Facilities Manager
3 weeks ago
About This Role
As the Associate Director of Facilities at Aristocrat Technologies India P/L, you will be responsible for overseeing the overall management of our facilities. This includes managing Housekeeping, Security, Transport, Space planning and management, Cafeteria, Technical upkeep, and HSE.
Your Key Responsibilities
- Office Upkeep, Housekeeping and Security
- Manpower planning and evaluation, compliances, checking & processing vendor invoices
- Addressing employee concerns and ensuring adequate housekeeping consumable supplies in office
- Managing transport requests through service partner, ensuring transport compliances, evaluation, and processing of employees' share to payroll
- Handling employees' queries and managing of 'Uber for Business' profile for Gurugram location
- Seat allocation to Departments including updation on Space IQ tool, Allocation and maintenance reports
- Evaluation of additional seating and storage spaces for equipment in line with the requirements for the location
- Managing and overseeing all travel bookings & logistics as per business travel policy, vendor invoices and billing processes through SAP Concur
- Corporate credit card expense submissions
- Overall cafeteria management and ensuring smooth operations, including handling of cafeteria vendors, food queries, complaints, weekly menu, and quality of food
- Ensuring vendor compliances, management of inventory and pantry consumable supplies; checking & processing of vendor invoices
- Maintenance including periodic PPMs and tracking of all critical equipment - HVAC, Access Control, Fire Fighting, CCTV, PACs, etc.
- Tracking and renewal of AMCs, maintaining and handling of applications - Visitor management tool, Digital Gate Pass, Share point, Service Now, including SQL server updates and changes as and when required
- Ensuring overall HSE compliance in the office
- Handling Fire and other safety audits as mandated by Statutory requirements, AIDC and landlord
- Coordination with landlord, evaluation of vendor services and cost; cost control & driving efficiencies
- Preparing budget inputs and annual plans
- Checking and processing of facility related invoices from vendors and landlord
- Overseeing asset movements & ensuring related documentation
- Maintaining and submission of periodic reports
About You
We are looking for an experienced professional with a minimum of 15 years of experience in Administration and Facility Management including travel and vendor management in a corporate setup.
Your Skills and Qualifications
- Good verbal and written Communication
- Good proficiency in MS Office and working knowledge of SAP Concur tool
- Ability to multi-task in a fast-paced environment and must have the ability to organize, prioritize & execute tasks accordingly
- Should be able to effectively manage small-size team and ground staff; Compassionate and focused
- Should be extremely high on customer-centricity and problem-solving abilities
- Proficient in leveraging technology for effective facility management
- Passionate, self-driven and Positive attitude
- Graduate/ Post-Graduate in any discipline. Technical qualification shall be a plus
- Experience in managing Transport, Travel and Technical Infrastructure along with Facility management
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