Senior Facilities Manager

3 weeks ago


Gurgaon, Haryana, India Aristocrat Technologies India PL Full time

About This Role

As the Associate Director of Facilities at Aristocrat Technologies India P/L, you will be responsible for overseeing the overall management of our facilities. This includes managing Housekeeping, Security, Transport, Space planning and management, Cafeteria, Technical upkeep, and HSE.

Your Key Responsibilities

  1. Office Upkeep, Housekeeping and Security
  • Manpower planning and evaluation, compliances, checking & processing vendor invoices
  • Addressing employee concerns and ensuring adequate housekeeping consumable supplies in office
Transport Management
  • Managing transport requests through service partner, ensuring transport compliances, evaluation, and processing of employees' share to payroll
  • Handling employees' queries and managing of 'Uber for Business' profile for Gurugram location
Space Management
  • Seat allocation to Departments including updation on Space IQ tool, Allocation and maintenance reports
  • Evaluation of additional seating and storage spaces for equipment in line with the requirements for the location
Travel Management at a Company level
  • Managing and overseeing all travel bookings & logistics as per business travel policy, vendor invoices and billing processes through SAP Concur
  • Corporate credit card expense submissions
Cafeteria Management
  • Overall cafeteria management and ensuring smooth operations, including handling of cafeteria vendors, food queries, complaints, weekly menu, and quality of food
  • Ensuring vendor compliances, management of inventory and pantry consumable supplies; checking & processing of vendor invoices
Technical Infrastructure Management
  • Maintenance including periodic PPMs and tracking of all critical equipment - HVAC, Access Control, Fire Fighting, CCTV, PACs, etc.
  • Tracking and renewal of AMCs, maintaining and handling of applications - Visitor management tool, Digital Gate Pass, Share point, Service Now, including SQL server updates and changes as and when required
HSE and Fire & Safety Audits
  • Ensuring overall HSE compliance in the office
  • Handling Fire and other safety audits as mandated by Statutory requirements, AIDC and landlord
Vendor Management, Cost Control and Budget
  • Coordination with landlord, evaluation of vendor services and cost; cost control & driving efficiencies
  • Preparing budget inputs and annual plans
Miscellaneous
  • Checking and processing of facility related invoices from vendors and landlord
  • Overseeing asset movements & ensuring related documentation
  • Maintaining and submission of periodic reports

About You

We are looking for an experienced professional with a minimum of 15 years of experience in Administration and Facility Management including travel and vendor management in a corporate setup.

Your Skills and Qualifications

  • Good verbal and written Communication
  • Good proficiency in MS Office and working knowledge of SAP Concur tool
  • Ability to multi-task in a fast-paced environment and must have the ability to organize, prioritize & execute tasks accordingly
  • Should be able to effectively manage small-size team and ground staff; Compassionate and focused
  • Should be extremely high on customer-centricity and problem-solving abilities
  • Proficient in leveraging technology for effective facility management
  • Passionate, self-driven and Positive attitude
  • Graduate/ Post-Graduate in any discipline. Technical qualification shall be a plus
  • Experience in managing Transport, Travel and Technical Infrastructure along with Facility management


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