Office Administrator

1 month ago


Mumbai, Maharashtra, India Cyfuture Full time

Job Summary

We are seeking a highly skilled and experienced Office Administrator to join our team at Cyfuture. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day running of our office.

Key Responsibilities

  • Manage the day-to-day administration of the office, including facilities management, inventory control, and purchase management.
  • Coordinate with external parties for repair, maintenance, and replacement of office equipment and facilities.
  • Manage the travel desk, including booking travel arrangements and coordinating with vendors.
  • Ensure the maintenance of office supplies inventory, including ordering and expediting supplies.
  • Coordinate with vendors and process bills and payments.
  • Balance confirmation and follow-up for outstanding payments with other parties.
  • Coordinate with the bank, maintain couriers, handle petty cash, and other expenses.
  • Supervise the general office, maintain facilities, and maintain necessary records.
  • Liaise with government officials, labor departments, civil departments, traffic departments, police stations, and ensure that related issues are settled amicably.
  • Ensure that housekeeping and security agencies deliver services as per work order requirements and checklists.
  • Ensure that facilities such as clean and hygienic workspaces, reception, conference rooms, pantry, cafeteria, washrooms, and car park are maintained.
  • Train the services team (office boys, security) for the fulfillment of all duties with service orientation.
  • Ensure that all AMC's, electrical, mechanical, plumbing, repairs, and maintenance along with office furnishings are in the required state.

Requirements

  • 5+ years of experience in office administration activities, liaison with MIDC, MPCB, Factory license, Fire brigade, Police department, DISH, MMRDA, BMC, and Labour RC.
  • Sound knowledge of office management software like MS Office.
  • Relevant experience of Travel Desk, Housekeeping, Vendor Management, General Administration, and Facility Management.
  • Good communication skills, verbal and written.
  • Dynamic and energetic.

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