Office Administrator
1 month ago
Job Summary
We are seeking a highly skilled and experienced Office Administrator to join our team at Cyfuture. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day running of our office.
Key Responsibilities
- Manage the day-to-day administration of the office, including facilities management, inventory control, and purchase management.
- Coordinate with external parties for repair, maintenance, and replacement of office equipment and facilities.
- Manage the travel desk, including booking travel arrangements and coordinating with vendors.
- Ensure the maintenance of office supplies inventory, including ordering and expediting supplies.
- Coordinate with vendors and process bills and payments.
- Balance confirmation and follow-up for outstanding payments with other parties.
- Coordinate with the bank, maintain couriers, handle petty cash, and other expenses.
- Supervise the general office, maintain facilities, and maintain necessary records.
- Liaise with government officials, labor departments, civil departments, traffic departments, police stations, and ensure that related issues are settled amicably.
- Ensure that housekeeping and security agencies deliver services as per work order requirements and checklists.
- Ensure that facilities such as clean and hygienic workspaces, reception, conference rooms, pantry, cafeteria, washrooms, and car park are maintained.
- Train the services team (office boys, security) for the fulfillment of all duties with service orientation.
- Ensure that all AMC's, electrical, mechanical, plumbing, repairs, and maintenance along with office furnishings are in the required state.
Requirements
- 5+ years of experience in office administration activities, liaison with MIDC, MPCB, Factory license, Fire brigade, Police department, DISH, MMRDA, BMC, and Labour RC.
- Sound knowledge of office management software like MS Office.
- Relevant experience of Travel Desk, Housekeeping, Vendor Management, General Administration, and Facility Management.
- Good communication skills, verbal and written.
- Dynamic and energetic.
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