Executive Secretary

3 weeks ago


Bengaluru, Karnataka, India Bosch Full time
Job Title: Secretary to Global Head

We are seeking a highly skilled and experienced secretary to join our Executive Office team at Bosch. The successful candidate will be responsible for providing administrative support to the Global Head of Business and Markets (SDS/SA) and ensuring the smooth operation of the office.

Key Responsibilities:
  • Calendar management and event planning
  • Communication and correspondence support
  • Maintaining process documentation and folder structure
  • Assessing and improving processes for efficiency and effectiveness
Commercial Coordination:
  • Budget management
  • Ensuring timely and compliant approval of purchase requests and travel requests
  • Monitoring the purchase process and supporting invoice processing
  • Coordinating with CTG and RBNA colleagues for supplier payments and new supplier registration
Client Visit / Event Management:
  • Ensuring smooth client visits and internal events
  • Coordinating with internal and external stakeholders for travel, stay, and facilities management
Additional Responsibilities:
  • Managing office supplies
  • Coordinating with Facilities Management on building and infrastructure issues
  • Ensuring correct receipt and action on all communication and correspondence
Requirements:
  • Commercial education in Business Administration
  • Proven experience in office management (preferably at VP-level executive)
  • Excellent communication skills in English
  • Proficient in MS Office
  • Strong problem-solving skills
Qualifications:
  • Bachelor's degree in any stream (Science, Maths, Economics preferred)
  • Strong knowledge of Bosch systems and tools preferred

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