Administrative Professional

2 weeks ago

Mumbai, Maharashtra, India beBeeExecutive Full time ₹ 1,04,000 - ₹ 1,30,878
Job Description

The primary responsibility of this role is to provide administrative support to executives, ensuring seamless operations and effective communication within the organization.

Key Responsibilities:
  • Calendar & Schedule Management:
  • Manage and organize executive calendars, schedule meetings, appointments, and travel arrangements efficiently.
  • Ensure all appointments are appropriately prioritized and executives are prepared for meetings.
  • Meeting & Event Coordination:
  • Coordinate internal and external meetings, conferences, and events.
  • Arrange meeting logistics, ensure venues are booked, and required resources are available (e.g., equipment, refreshments).
  • Set up conference calls and video conferences, ensuring smooth execution.
  • Point of Contact:
  • Act as the point of contact between executives, clients, and internal teams, ensuring clear and timely communication.
  • Handle phone calls, emails, and other forms of communication efficiently.
  • Meeting Support:
  • Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion.
  • Ensure all meeting materials are prepared in advance, including presentations and reports.
  • Expense & Invoice Management:
  • Support executives with expense reports, timesheets, and invoice tracking.
  • Ensure all financial documentation is submitted on time and accurately processed.
  • Document Management:
  • Organize and maintain emails, reports, and documentation for easy access and retrieval.
  • Ensure all key documents, reports, and records are maintained in an orderly fashion.
  • Assist in the preparation of presentations and business reports as needed.
  • Cross-Department Coordination:
  • Coordinate with the HR department and other internal teams to ensure smooth operations.
  • Support the executive team with any additional tasks or projects as required.
  • Travel Coordination:
  • Organize and manage travel arrangements for executives, including flight bookings, accommodation, transportation, and itineraries.
  • Ensure executives have all necessary information and resources for travel.
  • Additional Administrative Support:
  • Perform general office duties, such as filing, ordering supplies, and managing executive documentation.
  • Handle confidential information with discretion and professionalism.
Required Skills and Qualifications

Applicants should possess excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment. Proficiency in calendar management tools and Microsoft Office is essential.

Benefits

This role offers opportunities for professional growth and development, along with a competitive salary and comprehensive benefits package.

Others

We value diversity and inclusivity in our workplace and encourage applications from qualified candidates from diverse backgrounds.

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