Administrative Support Specialist

4 days ago

Pune, Maharashtra, India Dataction Analytics Private Limited Full time
About Dataction Analytics Private Limited

Dataction Analytics Private Limited is a new age services firm that offers best in class information technology, analytics, and consulting services to renowned international companies. We have grown rapidly over the last decade and have built a reputation for providing differentiated and reliable services to a wide range of customers across multiple sectors.

Our Mission

We connect every dot and reimagine every business process. Our lean, agile, and analytical approach towards problem solving and execution helps our clients achieve sustainable growth and secure a profitable business while safeguarding a viable future.

The Role

The Administrative Support Specialist will support the Administration Manager in coordinating and managing day-to-day administrative tasks. This role requires strong organizational, coordination, and communication skills to ensure smooth office operations and support functions.

Responsibilities:
  • Employee Support & Coordination
    • Respond to employee queries and coordinate with the Administration Manager for resolution.
    • Coordinate new joiner activities, including GHI (Group Health Insurance) addition, sharing E-health cards, and opening salary bank accounts.
  • Facility Maintenance & Office Operations
    • Supervise and coordinate electrical and carpentry repairs/replacements.
    • Support staff, including office boys and housekeeping personnel.
    • Maintain stock for office supplies: stationery, housekeeping items, and other essentials.
    • Monitor and maintain consumable stock in the cafeteria: milk, coffee/tea, sugar, snacks, cold drinks, water bottles, etc.
  • Vendor Management
    • Coordinate with vendors for material delivery and invoice submission and record management.
    • Assist in purchase order (PO) preparation and vendor follow-ups.
    • Collaborate with Accounts Payable for vendor payments and ensure weekly payment processing.
  • Travel & Event Coordination
    • Coordinate travel arrangements, including visa processing, flight and hotel bookings, and forex requirements.
    • Assist in organizing and coordinating office events.
    • Ensure proper guest hospitality in the office.
  • Records & Reporting
    • Maintain records for invoices, bills, and vendor payments.
    • Prepare and manage MIS reports for administrative activities.
  • Insurance & Compliance
    • Coordinate company insurance requirements, including timely renewals and compliance.
Requirements

We are looking for a highly organized and detail-oriented individual with excellent communication skills. The ideal candidate should have relevant internship or 0-1 year of experience in office administration or coordination. Proficiency in record-keeping and MS Office tools (Excel, Word) is essential.

What We Offer

Fairness, meritocracy, empowerment, and opportunity are pillars of our work culture. In addition to a competitive salary of ₹60,000 - ₹80,000 per month, you can look forward to great work-life balance through hybrid work arrangement, company funded skill enhancement and training, exciting reward and recognition programme, opportunity to bond with colleagues through exciting employee engagement initiatives, and great on-the-job learning opportunity through involvement in new product/ideation teams.

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