Administrative Support Specialist

3 weeks ago

Pune, Maharashtra, India Dataction Analytics Private Limited Full time
Job Overview

Dataction Analytics Private Limited seeks a highly organized and detail-oriented Admin Coordinator to support the Administration Manager in ensuring smooth office operations.

About Dataction

Dataction is a dynamic services firm providing cutting-edge information technology, analytics, and consulting services to prominent international companies. Established in 2010, we have grown rapidly over the last decade, earning a reputation for delivering high-quality and reliable services across various sectors.

At Dataction, we empower our clients to achieve sustainable growth and secure profitable businesses by connecting every dot and reimaging every business process. Our agile and analytical approach enables our clients to make informed decisions that deliver immediate and measurable benefits.

The Role

We are looking for an exceptional Admin Coordinator who will assist the Administration Manager in coordinating day-to-day administrative tasks. This role requires strong organizational, coordination, and communication skills to ensure seamless office operations and support functions.

Key Responsibilities:
  • Employee Support & Coordination:
    • Respond to employee queries and coordinate with the Administration Manager for resolution.
    • Coordinate new joiner activities, including GHI (Group Health Insurance) addition, sharing E-health cards, and opening salary bank accounts.
  • Facility Maintenance & Office Operations:
    • Supervise and coordinate electrical and carpentry repairs/replacements, as well as support staff, including office boys and housekeeping personnel.
    • Maintain stock for office supplies, stationery, housekeeping items, and other essentials.
    • Monitor and maintain consumable stock in the cafeteria, including milk, coffee/tea, sugar, snacks, cold drinks, water bottles, etc.
  • Vendor Management:
    • Coordinate with vendors for material delivery, invoice submission, and record management.
    • Assist in purchase order preparation and vendor follow-ups.
    • Collaborate with Accounts Payable for vendor payments and ensure weekly payment processing.
  • Travel & Event Coordination:
    • Coordinate travel arrangements, including visa processing, flight and hotel bookings, and forex requirements.
    • Assist in organizing and coordinating office events.
    • Ensure proper guest hospitality in the office.
  • Records & Reporting:
    • Maintain records for invoices, bills, and vendor payments.
    • Prepare and manage MIS reports for administrative activities.
  • Insurance & Compliance:
    • Coordinate company insurance requirements, including timely renewals and compliance.
Requirements:
  • Graduate in any discipline.
  • Relevant internship or 0-1 year of experience in office administration or coordination will be a plus.
  • Strong coordination and organizational skills.
  • Excellent communication skills for vendor and employee interactions.
  • Proficiency in record-keeping and MS Office tools (Excel, Word).
  • Ability to multitask and manage time effectively.
  • Attention to detail for inventory and reporting tasks.
Why Join Dataction?

Fairness, meritocracy, empowerment, and opportunity are pillars of our work culture. In addition to a competitive salary, you can look forward to:

  • A great work-life balance through a hybrid work arrangement.
  • Company-funded skill enhancement and training.
  • An exciting reward and recognition program.
  • Opportunity to bond with colleagues through employee engagement initiatives.
  • Great on-the-job learning opportunities through involvement in new product/ideation teams.
  • 60 minutes with the CEO each quarter to discuss any topic of your choice.

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