Office Support Specialist

6 days ago

Hyderabad Secunderabad Telangana, India beBeeAdministration Full time ₹ 1,04,000 - ₹ 1,30,878
Job Overview

This is a key role within our organization, providing vital administrative support to a large and dynamic team.

  • Responsibilities include managing IT hardware logistics, handling procurement processes, and maintaining accurate records of inventory.
  • The successful candidate will also be responsible for operating HR systems, coordinating team engagement activities, and collecting and maintaining relevant team data.
Key Responsibilities

Some of the key responsibilities of this role include:

  • Providing comprehensive administrative support to a 160+ member team.
  • Managing IT hardware logistics, including procurement, distribution, and inventory tracking.
  • Handling procurement processes, including raising purchase orders, tracking budgets, and maintaining spreadsheets and dashboards.
  • Operating HR, recruiting, and finance systems/tools to support organizational processes.
  • Managing seating assignments and internal movements, ensuring efficient workspace organization.
  • Coordinate team engagement activities, including organizing morale events, off-sites, goodies distribution, and supporting executive visits.
  • Collect and maintain team data such as T-shirt sizes, birthdays, contact information, etc.
  • Work cross-functionally with HR, Finance, Recruiting, and US-based counterparts to ensure alignment and timely execution of operational needs.
  • Provide executive assistance for calendar management, travel bookings, and expense report handling.
Required Skills and Qualifications

The ideal candidate will possess:

  • 4+ years of experience in administration, operations, or office management.
  • Advanced Excel skills including VLOOKUP, HLOOKUP, pivot tables, and reporting.
  • Strong interpersonal and communication skills for working across departments.
  • Experience handling procurement, event planning, and data tracking.
  • Ability to work independently and multitask in a fast-paced, large team environment.

Top 3 skills:

  • Good Knowledge on MS Tools (Excel V-look up and H-Look up, PPT)
  • Good Communication skills
  • Admin Related Experience
Benefits

The benefits of this role include:

  • Potential for contract extension based on performance and business need.
  • Flexibility in working hours may be possible depending on team requirements.

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