Front Office Coordinator

2 weeks ago


Navi Mumbai, Maharashtra, India Kaarquest Manpower Consultancy Full time

We are a leader in construction, engineering, and infrastructure business information and news. Our company provides influential decision-makers with critical insights, data, and analysis. We are dedicated to delivering reliable and comprehensive business information, analysis, and technology solutions, empowering construction and infrastructure professionals and organizations to make informed decisions and stay ahead in the dynamic Indian construction, engineering, and infrastructure sectors.

The Role

As a key member of our team, you will be responsible for:

  • Welcoming and assisting clients and other guests of the organization.
  • Answering incoming calls and redirecting them to the appropriate party or handling caller inquiries.
  • Assisting in organizing meetings and conference calls.
  • Receiving mail and arranging dispatch.
  • Ensuring the cleanliness and tidiness of the reception area and meeting rooms.
  • Providing administrative support to the team as required.
  • Working closely with team executives and other support functions to provide proactive and effective general administrative assistance.
  • Scheduling and coordinating meetings.
  • Making travel arrangements and preparing expense reports.
  • Providing organizational support such as ordering supplies and equipment.
  • Managing the office move to a new location.
  • Managing contract negotiations and ensuring the fulfillment of vendor agreements and contracts.
  • Liaising with third-party suppliers and vendors.
  • Liaising with building management on facilities-related issues.
  • Coordinating travel itineraries and making travel arrangements.

Ideal Profile

  • You have at least 4 years of experience in an administrative assistant or receptionist role, preferably in the media and entertainment industry.
  • You are organized and possess good interpersonal skills.
  • You have good computer skills, including MS Word, Excel, and PowerPoint.
  • You are service-oriented with excellent interpersonal skills.
  • You have good communication skills and are comfortable handling phone calls in a positive and professional manner.
  • You have working knowledge of epabx, file recording, administration, and housekeeping.
  • You are a strong team player who can manage multiple stakeholders.
  • You are a strong networker and relationship builder.
  • You possess strong analytical skills and are comfortable dealing with numerical data.

What's on Offer?

  • Opportunities for career growth and development.
  • An attractive compensation package.
  • The opportunity to make a positive impact.


  • Navi Mumbai, Maharashtra, India Talent Corner Full time

    Key ResponsibilitiesAs a Front Office Executive at Talent Corner, you will be the first point of contact for visitors and clients, ensuring a positive and welcoming experience. Your role will involve handling all incoming and outgoing communications, including coordinating with vendors for office supplies and services.Key Performance IndicatorsYou will be...


  • Navi Mumbai, Maharashtra, India Talent Corner Full time

    Roles and ResponsibilitiesYou will be the first point of contact for visitors and clients, ensuring a positive and welcoming experience.Handle all incoming and outgoing communications, including correspondence and meeting invitations.Schedule meetings and maintain calendars for directors and other stakeholders.Desired Candidate ProfileProven experience as a...


  • Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Office Executive to join our team at Mintskill HR Solutions LLP. The successful candidate will be responsible for providing exceptional customer service, managing the front office, and ensuring a smooth day-to-day operation.Key ResponsibilitiesGreeting and Welcoming Guests: Greet and...


  • Mumbai, Maharashtra, India WAY2GO Full time

    Job Title: Front Office CoordinatorJob Summary:WAY2GO is seeking a highly skilled and organized Front Office Coordinator to join our team in Mumbai. As a Front Office Coordinator, you will be responsible for handling the front desk, reception, and customer service duties with utmost professionalism and efficiency.Key Responsibilities:• Handle front desk...


  • Mumbai, Maharashtra, India WAY2GO Full time

    Job Title: Front Office CoordinatorWAY2GO is seeking a professional Front Office Coordinator to manage our front desk operations in Mumbai. The ideal candidate will have experience in front desk management, excellent communication skills, and proficiency in MS Office.Responsibilities:Handle front desk operations efficientlyManage incoming and outgoing calls,...


  • Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time

    Job SummaryWe are seeking a highly skilled and organized Front Office Executive Receptionist to join our team at Mintskill HR Solutions LLP. The ideal candidate will have a pleasing personality, proven work experience as a Receptionist or Front Office, and proficiency in Microsoft Office and Gmail.The successful candidate will be responsible for greeting and...


  • Mumbai, Maharashtra, India WAY2GO Full time

    Job Title: Front Office CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Front Office Coordinator to join our team at WAY2GO. The successful candidate will be responsible for providing exceptional customer service, handling front desk duties, and maintaining accurate records.Key Responsibilities:Handle front desk duties,...


  • Mumbai, Maharashtra, India WAY2GO Full time

    Job Title: Front Office CoordinatorJob Summary: We are seeking a highly skilled and experienced Front Office Coordinator to join our team at WAY2GO. The ideal candidate will have a strong background in front desk management, excellent communication skills, and the ability to work in a fast-paced environment.Key Responsibilities:Handle front desk and...


  • Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time

    Job Title: Front Office ExecutiveAt Mintskill HR Solutions LLP, we are seeking a highly skilled and experienced Front Office Executive to join our team. The successful candidate will be responsible for providing exceptional customer service, managing the front office operations, and ensuring a smooth and efficient experience for our clients and visitors.Key...


  • Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time

    Job SummaryWe are seeking a highly skilled and organized Front Office Executive to join our team at Mintskill HR Solutions LLP. The successful candidate will be responsible for providing exceptional customer service, managing front office operations, and ensuring a smooth and efficient work environment.Key ResponsibilitiesWelcoming and greeting guests,...


  • Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Office Executive to join our team at Mintskill HR Solutions LLP. The successful candidate will be responsible for providing exceptional customer service, managing the front office, and ensuring a smooth day-to-day operation.Key ResponsibilitiesGreets and welcomes guests, directs visitors...


  • Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time

    Job SummaryWe are seeking a highly skilled and organized Front Office Executive to join our team at Mintskill HR Solutions LLP. In this crucial role, you will be the first point of contact for our guests and will be responsible for managing the front office operations.Key ResponsibilitiesGreeting and welcoming guests and directing them to the appropriate...


  • Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time

    Job SummaryWe are seeking a highly skilled and organized Front Office Executive to join our team at Mintskill HR Solutions LLP. The successful candidate will be responsible for providing exceptional customer service, managing the front office, and ensuring a smooth day-to-day operation.Key ResponsibilitiesFront Office ManagementManage the reception area,...


  • Navi Mumbai, Maharashtra, India Snaphunt Full time

    The OpportunityWe are seeking a highly organized and detail-oriented Front Office Coordinator to join our team at Snaphunt. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.Key ResponsibilitiesWelcoming and assisting clients and guests, ensuring a positive first impression of...


  • Mumbai, Maharashtra, India NIRMAL Full time

    Job Summary: We are seeking a highly skilled and organized Front Office Executive to join our team at NIRMAL. The successful candidate will be responsible for providing exceptional customer service, managing the front desk, and coordinating with the sales team. Key Responsibilities: • Attend to incoming calls and receive guests in a professional and...


  • Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time

    Job Title: Front Office ExecutiveJob Summary:Welcome guests and direct visitors to the appropriate person, ensuring a positive first impression.Manage incoming phone calls, emails, and mail, providing accurate and timely responses.Maintain a well-organized reception area, with all necessary stationery and materials.Provide administrative support, including...


  • Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time

    Job Title: Front Office ExecutiveJob Summary:Greet and welcome guests as they arrive at the office.Direct visitors to the appropriate person.Answer, screen and forward incoming phone calls, ensuring a professional and courteous demeanor.Maintain a well-organized and presentable reception area, complete with necessary stationery and materials.Provide accurate...


  • Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time

    Job OverviewMintskill HR Solutions LLP seeks a highly skilled and organized Front Office Executive to provide exceptional support to our team.Greeting and Welcoming - Greet and welcome guests as soon as they arrive at the office.Directing Visitors - Direct visitors to the appropriate person.Phone and Email Support - Answer, screen and forward incoming phone...


  • Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time

    Job SummaryWe are seeking a highly skilled and organized Front Office Executive Receptionist to join our team at Mintskill HR Solutions LLP. The ideal candidate will be responsible for providing exceptional customer service, managing front office operations, and maintaining a professional and welcoming environment for our clients and visitors.Key...


  • Navi Mumbai, Maharashtra, India Snaphunt Full time

    The OpportunityWe are seeking a highly organized and detail-oriented Front Office Coordinator to join our team at Snaphunt. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.Key ResponsibilitiesWelcoming and assisting clients and guests, ensuring a positive first impression of...