RFP/Proposal/Bid Coordinator

4 weeks ago

Mumbai, Maharashtra, India SH Square Consultants Full time

As a key member of the GB Sales team at SH Square Consultants, the RFP/Proposal/Bid Coordinator plays a vital role in supporting effective and timely responses to Requests for Proposal (RFP). This dynamic individual will work closely with the team to coordinate and manage proposals/projects on an assigned basis, directly by the GB Sales team and Subject Matter Experts. The RFP/Proposal/Bid Coordinator will ensure that strategies accurately meet the objectives of the RFP, taking ownership of tasks assigned and being proactive in sharing updates to ensure success in the bid management process.

Responsibilities:

Key Responsibilities:

  • Produce responses to RFIs and RFPs from existing and prospective clients, focused on the parts assigned by GB Sales & Bid Team.
  • Develop the shell/template/strawman draft 1 response to the RFI/RFP based on the question set and using the company's standards.
  • Collaborate with the bid team to create appealing and best-in-industry standard submission documents that are client-ready to be submitted by the company.
  • Maintain and utilize a database of best practice proposal boilerplate & ready-to-use standard materials.
  • Support the entire bid process - assist in organizing, initiating, managing, and tracking proposal-related activities.
  • Design, track, and maintain bid-related reports, and assist with analysis of the effectiveness of the bid process and other related activities.
  • Assist in developing the bid project plan for solution design activities and/or proposal preparation activities Kick-off Meeting, Proposal Schedule/Outline, Follow-up and Review Meetings.
  • Remain highly organized and able to document, categorize, and file all sources of input.
  • Coordinate with members of the bid team to produce deliverables according to client expectations and deadlines.
  • Submit work for peer review as well as review the work of peers.
  • Provide backup for other team members as needed.

Requirements:

  • Minimum 3-5 years of experience in bid support with 2-3 years being in a bid/proposal management role or proposal writing (bid responses or related writing experience preferred).
  • Working knowledge of web-based technology solutions supporting bid management and RFP document creation process.
  • Exposure to Customer Relationship Management (CRM) tools such as Salesforce, MS Dynamics, etc.
  • Experience in content creation and document designing as part of the Bid Management process preferred.
  • Project management skills required; ability to work on multiple tasks in a fast-paced environment while adhering to strict deadlines is a must.
  • Exposure to report creation and effectiveness analysis preferred.
  • Experience in working on Microsoft Word, Excel, PowerPoint, Adobe Acrobat, InDesign or other related applications preferred.

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