Coordinated Office Administrator

18 hours ago

Panchkula, Haryana, India beBeeCommunication Full time ₹ 22,00,000
Job Summary:

We are seeking a highly organized and proactive Office Coordinator to ensure seamless communication, task tracking, and process discipline across all teams. As an integral part of our operations, you will be responsible for daily coordination between development teams and management, maintaining task progress in the project management system, ensuring adherence to internal rules, and scheduling meetings and client calls as required.

This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable.

Key Responsibilities:
  • Ensure updates are entered and maintained properly in the Project Management System.
  • Meeting & Call Scheduling
  • Set up client calls or technical discussions based on availability and project requirements.
  • Maintain clear logs of team performance, attendance, meeting notes, and project summaries.
  • Share daily or weekly status reports with project managers and leadership.


Requirements:

Minimum 3 years of administrative or coordination experience in an IT/software company.

Strong understanding of software development team structures and workflows.

Hands-on experience with at least one Project Management Tool.

Good knowledge of Google Workspace (Docs, Sheets, Calendar) or MS Office.

Excellent English communication skills (written and verbal).

Basic familiarity with tools like Slack, Zoho CRM, Discord, GitHub, and Notion.

Experience in remote/hybrid team environments.

Exposure to Agile/Scrum methodology or software project workflows.

Benefits:

Full-time position with availability during business hours (IST).

Must be available to take quick calls from developers and project managers.

Competitive salary based on your experience and skill level.

Opportunities to grow into Operations Coordinator or Project Management roles.

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