Office Administrator – Software Development Company

Location: On-site

Department: Administration & Operations

Reports To: Operations Manager / Director

Experience Required: 3+ Years

Salary Range: ₹2.4 LPA – ₹4.2 LPA (Based on experience and skillset)

Job Type: Full-Time

About the Company:

We are a technology-first software development company focused on delivering digital transformation through advanced web platforms, mobile apps, CRM/ERP systems, and process automation. Our teams specialize in technologies like Python, Django, ReactJS, Zoho, WordPress, Shopify, and more.

As we scale our operations, we're looking for a proactive and well-organized Office Administrator to ensure smooth internal communication, task tracking, and process discipline across all teams.

Role Overview:

As an Office Administrator, you will be responsible for daily coordination between development teams and management, maintaining task progress in the Project Management System (PMS), ensuring adherence to internal rules, and scheduling meetings and client calls as required.

This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable.

Key Responsibilities:Task & Project Coordination

● Collect daily task updates from developers, designers, and team leads.

● Ensure updates are entered and maintained properly in the Project Management System.

● Track deadlines and flag delays or bottlenecks to the reporting manager.

Meeting & Call Scheduling

● Schedule internal standups, sprint reviews, team syncs, and other recurring meetings.

● Set up client calls or technical discussions based on availability and project requirements.

● Send reminders and ensure timely participation from relevant stakeholders.

Reporting & Documentation

● Maintain clear logs of team performance, attendance, meeting notes, and project summaries.

● Share daily or weekly status reports with project managers and leadership.

Office Discipline & Policy Enforcement

● Monitor adherence to company rules, work timings, communication protocols, and documentation standards.

● Flag violations (e.g., non-updated tasks, unapproved leaves, late submissions) and issue reminders as per the escalation matrix.

General Administrative Support

● Assist HR with onboarding checklists, access provisioning, and team coordination.

● Handle general admin communication, team queries, asset tracking, and record-keeping.

Required Skills & Qualifications:

● Minimum 3 years of administrative or coordination experience in an IT/software company.

● Strong understanding of software development team structures and workflows.

● Hands-on experience with at least one Project Management Tool

● Good knowledge of Google Workspace (Docs, Sheets, Calendar) or MS Office.

● Excellent English communication skills (written and verbal).

● High sense of accountability, attention to detail, and time management.

● Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Good to Have:

● Basic familiarity with tools like Slack, Zoho CRM, Discord, GitHub, and Notion.

● Experience in remote/hybrid team environments.

● Exposure to Agile/Scrum methodology or software project workflows.

Work Schedule & Expectations:

● Full-time position with availability during business hours (IST).

● Must be available to take quick calls from developers and project managers.

● Will be expected to send out end-of-day reports or follow-ups regularly.

What We Offer:

● Competitive salary in the range of ₹2.4 LPA – ₹4.2 LPA, based on your experience and skill level.

● Stable and growing work environment with tech-driven teams.

● Opportunities to grow into Operations Coordinator or Project Management roles.

● Collaborative and friendly team culture with structured processes.

How to Apply:

- Send your resume to hr@weboappdiscovery.com

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