Office Administrator

2 days ago

Panchkula, Haryana, India Weboapp Discovery Private Limited Full time

Location: On-site

Department: Administration & Operations

Reports To: Operations Manager / Director

Experience Required: 3+ Years

Salary Range: ₹2.4 LPA – ₹4.2 LPA (Based on experience and skillset)

Job Type: Full-Time

About the Company:

We are a technology-first software development company focused on delivering digital transformation through advanced web platforms, mobile apps, CRM/ERP systems, and process automation. Our teams specialize in technologies like Python, Django, ReactJS, Zoho, WordPress, Shopify, and more .

As we scale our operations, we're looking for a proactive and well-organized Office Administrator to ensure smooth internal communication, task tracking, and process discipline across all teams.

Role Overview:

As an Office Administrator , you will be responsible for daily coordination between development teams and management , maintaining task progress in the Project Management System (PMS) , ensuring adherence to internal rules , and scheduling meetings and client calls as required.

This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable.

Key Responsibilities:Task & Project Coordination

● Collect daily task updates from developers , designers, and team leads.

● Ensure updates are entered and maintained properly in the Project Management System .

● Track deadlines and flag delays or bottlenecks to the reporting manager.

Meeting & Call Scheduling

● Schedule internal standups, sprint reviews, team syncs , and other recurring meetings.

● Set up client calls or technical discussions based on availability and project requirements.

● Send reminders and ensure timely participation from relevant stakeholders.

Reporting & Documentation

● Maintain clear logs of team performance, attendance, meeting notes, and project summaries.

● Share daily or weekly status reports with project managers and leadership.

Office Discipline & Policy Enforcement

● Monitor adherence to company rules, work timings, communication protocols , and documentation standards .

● Flag violations (e.g., non-updated tasks, unapproved leaves, late submissions) and issue reminders as per the escalation matrix.

General Administrative Support

● Assist HR with onboarding checklists , access provisioning, and team coordination.

● Handle general admin communication , team queries, asset tracking, and record-keeping.

Required Skills & Qualifications:

●  Minimum 3 years of administrative or coordination experience in an IT/software company.

● Strong understanding of software development team structures and workflows .

● Hands-on experience with at least one Project Management Tool

● Good knowledge of Google Workspace (Docs, Sheets, Calendar) or MS Office.

● Excellent English communication skills (written and verbal).

● High sense of accountability, attention to detail, and time management .

● Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Good to Have:

● Basic familiarity with tools like Slack, Zoho CRM, Discord, GitHub, and Notion .

● Experience in remote/hybrid team environments .

● Exposure to Agile/Scrum methodology or software project workflows.

Work Schedule & Expectations:

● Full-time position with availability during business hours (IST) .

● Must be available to take quick calls from developers and project managers.

● Will be expected to send out end-of-day reports or follow-ups regularly.

What We Offer:

● Competitive salary in the range of ₹2.4 LPA – ₹4.2 LPA, based on your experience and skill level.

● Stable and growing work environment with tech-driven teams.

● Opportunities to grow into Operations Coordinator or Project Management roles .

● Collaborative and friendly team culture with structured processes.

How to Apply:

  • Send your resume to

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