Office Administrator – Software Development Company

Location: On-site
Department: Administration & Operations
Reports To: Operations Manager / Director
Experience Required: 3+ Years
Salary Range: ₹2.4 LPA – ₹4.2 LPA (Based on experience and skillset)
Job Type: Full-Time
About the Company:
We are a technology-first software development company focused on delivering digital transformation through advanced web platforms, mobile apps, CRM/ERP systems, and process automation. Our teams specialize in technologies like Python, Django, ReactJS, Zoho, WordPress, Shopify, and more .
As we scale our operations, we're looking for a proactive and well-organized Office Administrator  to ensure smooth internal communication, task tracking, and process discipline across all teams.
Role Overview:
As an Office Administrator , you will be responsible for daily coordination between development teams and management , maintaining task progress in the Project Management System (PMS) , ensuring adherence to internal rules , and scheduling meetings and client calls  as required.
This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable.
Key Responsibilities:Task & Project Coordination
● Collect daily task updates from developers , designers, and team leads.
● Ensure updates are entered and maintained properly in the Project Management System .
● Track deadlines and flag delays or bottlenecks to the reporting manager.
Meeting & Call Scheduling
● Schedule internal standups, sprint reviews, team syncs , and other recurring meetings.
● Set up client calls or technical discussions  based on availability and project requirements.
● Send reminders and ensure timely participation from relevant stakeholders.
Reporting & Documentation
● Maintain clear logs of team performance, attendance, meeting notes, and project summaries.
● Share daily or weekly status reports  with project managers and leadership.
Office Discipline & Policy Enforcement
● Monitor adherence to company rules, work timings, communication protocols , and documentation standards .
● Flag violations (e.g., non-updated tasks, unapproved leaves, late submissions) and issue reminders as per the escalation matrix.
General Administrative Support
● Assist HR with onboarding checklists , access provisioning, and team coordination.
● Handle general admin communication , team queries, asset tracking, and record-keeping.
Required Skills & Qualifications:
●  Minimum 3 years  of administrative or coordination experience in an IT/software company.
● Strong understanding of software development team structures and workflows .
● Hands-on experience with at least one Project Management Tool
● Good knowledge of Google Workspace (Docs, Sheets, Calendar)  or MS Office.
● Excellent English communication skills  (written and verbal).
● High sense of accountability, attention to detail, and time management .
● Ability to multitask and prioritize  tasks effectively in a fast-paced environment.
Good to Have:
● Basic familiarity with tools like Slack, Zoho CRM, Discord, GitHub, and Notion .
● Experience in remote/hybrid team environments .
● Exposure to Agile/Scrum  methodology or software project workflows.
Work Schedule & Expectations:
● Full-time position with availability during business hours (IST) .
● Must be available to take quick calls  from developers and project managers.
● Will be expected to send out end-of-day reports  or follow-ups regularly.
What We Offer:
● Competitive salary in the range of ₹2.4 LPA – ₹4.2 LPA, based on your experience and skill level.
● Stable and growing work environment with tech-driven teams.
● Opportunities to grow into Operations Coordinator  or Project Management roles .
● Collaborative and friendly team culture with structured processes.
How to Apply:
Send your resume to

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