Office Administrator

**Job Title**: Office Administrator

**Location**: Zirakpur (Near Cosmo Mall), Chandigarh Tricity

**Reporting To**: Managing Director
Salary : Rs. 15,000- 25,000/ month (in hand
- no deductions)
- We’re looking for an organized, proactive Office Administrator to keep our 50-seat operation running smoothly so our teams can focus on what they do best—selling, consulting, designing, and innovating._

**Key Responsibilities**

**1. Daily Operations & Facilities**
- Open and close the office punctually, ensuring gate and security access.
- Oversee housekeeping staff (3 maids) to maintain cleanliness, pantry stock, and workplace hygiene.
- Coordinate IT support for routine PC/network/UPS/power issues—troubleshoot or escalate as needed.

**2. Attendance & Workforce Management**
- Monitor clock-in/out and break schedules for all teams (Sales, Dietitians, NDR, Creative, Marketing).
- Enforce punctuality and flag unauthorized absences to HR and MD.
- Support HR team in onboarding, policy compliance, and maintaining confidential records.

**3. Cross-Department Coordination**
- Liaise between department leads (Sales Manager, Logistics Manager, Senior Dietitian, Creative Lead, Marketing Lead) to remove roadblocks.
- Ensure Shopify order allocation runs smoothly each day alongside the Logistics Manager.
- Facilitate daily huddles or briefings to align Admin, HR, and IT.

**4. Vendor & Security Oversight**
- Manage relationships with security guards, cleaning vendors, and maintenance contractors.
- Hold keys/cards and maintain inventory of office assets.

**5. Reporting & Continuous Improvement**
- Deliver weekly reports on attendance, incidents, break-time compliance, and facilities costs.
- Develop and refine SOPs for all office rituals—opening/closing, equipment checks, order-allocation checklists.
- Propose and implement process improvements to boost productivity and reduce ad-hoc firefighting.

**Ideal Profile & Qualifications**
- **Highly organized & process-driven**: Builds and enforces clear SOPs to keep a 50-seat office humming.
- **Proactive problem-solver**: Spots and fixes issues (gate, power, network) before they derail work.
- **Strong communicator**: Keeps teams informed and enforces policies with clarity and tact.
- **Basic IT proficiency**: Diagnoses common PC/UPS/network glitches for quick resolution.
- **People-management & accountability**: Holds staff to schedules and drives ownership with mínimal intervention.
- **Vendor & facilities oversight**: Ensures a secure, clean, well-stocked workplace every day.
- **Trustworthy & discreet**: Handles keys, HR records, and sensitive conversations with confidentiality.
- **Adaptable & resilient**: Thrives under pressure and steps in wherever needed.
- **Leadership presence**: Commands respect and is the go-to escalation point for all teams.

**Education & Experience**:

- Bachelor’s degree or equivalent.
- 3-5 years in operations, facilities management, or administrative leadership—ideally in a fast-paced office environment or hospitality/facilities sector.
- **Meadbery**_ _is a fast-growing health & wellness brand committed to “_**Choose Health Everyday.”**_

**Job Types**: Full-time, Permanent

Pay: ₹10,882.69 - ₹25,143.83 per month

**Benefits**:

- Leave encashment
- Paid sick time
- Paid time off

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Application Question(s):

- This is a Work from Office opportunity
- Location: Zirakpur(Tricity), Chandigarh. Are you comfortable commuting to this job's location?

**Experience**:

- Office Administrator related: 1 year (required)

Work Location: In person