Office Administrator – Software Development Company

Location: On-siteDepartment: Administration & OperationsReports To: Operations Manager / DirectorExperience Required: 3+ YearsSalary Range: ₹2.4 LPA – ₹4.2 LPA (Based on experience and skillset)Job Type: Full-TimeAbout the Company:We are a technology-first software development company focused on delivering digital transformation through advanced web platforms, mobile apps, CRM/ERP systems, and process automation. Our teams specialize in technologies like Python, Django, ReactJS, Zoho, WordPress, Shopify, and more .As we scale our operations, we're looking for a proactive and well-organized Office Administrator  to ensure smooth internal communication, task tracking, and process discipline across all teams.Role Overview:As an Office Administrator , you will be responsible for daily coordination between development teams and management , maintaining task progress in the Project Management System (PMS) , ensuring adherence to internal rules , and scheduling meetings and client calls  as required.This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable.Key Responsibilities:Task & Project Coordination● Collect daily task updates from developers , designers, and team leads.● Ensure updates are entered and maintained properly in the Project Management System .● Track deadlines and flag delays or bottlenecks to the reporting manager.Meeting & Call Scheduling● Schedule internal standups, sprint reviews, team syncs , and other recurring meetings.● Set up client calls or technical discussions  based on availability and project requirements.● Send reminders and ensure timely participation from relevant stakeholders.Reporting & Documentation● Maintain clear logs of team performance, attendance, meeting notes, and project summaries.● Share daily or weekly status reports  with project managers and leadership.Office Discipline & Policy Enforcement● Monitor adherence to company rules, work timings, communication protocols , and documentation standards .● Flag violations (e.g., non-updated tasks, unapproved leaves, late submissions) and issue reminders as per the escalation matrix.General Administrative Support● Assist HR with onboarding checklists , access provisioning, and team coordination.● Handle general admin communication , team queries, asset tracking, and record-keeping.Required Skills & Qualifications:●  Minimum 3 years  of administrative or coordination experience in an IT/software company.● Strong understanding of software development team structures and workflows .● Hands-on experience with at least one Project Management Tool● Good knowledge of Google Workspace (Docs, Sheets, Calendar)  or MS Office.● Excellent English communication skills  (written and verbal).● High sense of accountability, attention to detail, and time management .● Ability to multitask and prioritize  tasks effectively in a fast-paced environment.Good to Have:● Basic familiarity with tools like Slack, Zoho CRM, Discord, GitHub, and Notion .● Experience in remote/hybrid team environments .● Exposure to Agile/Scrum  methodology or software project workflows.Work Schedule & Expectations:● Full-time position with availability during business hours (IST) .● Must be available to take quick calls  from developers and project managers.● Will be expected to send out end-of-day reports  or follow-ups regularly.What We Offer:● Competitive salary in the range of ₹2.4 LPA – ₹4.2 LPA, based on your experience and skill level.● Stable and growing work environment with tech-driven teams.● Opportunities to grow into Operations Coordinator  or Project Management roles .● Collaborative and friendly team culture with structured processes.How to Apply:Send your resume to