Event Operations Specialist
4 days ago
Event Operations Executive Role at Exito Media Concepts Pvt Ltd
At Exito, we create bespoke solutions for thought leadership collaboration, reeducation, and new business opportunities through conferences and summits. We reach global markets across the EMEA & APAC regions, engaging with CXOs and Business Leaders in tech and non-tech spaces.
As an Event Operations Executive at Exito Media Concepts Pvt Ltd, you will oversee the operational efficiency of events. You should be comfortable with global travel and spontaneous decision-making. Your role includes ensuring the smooth functioning of our events by overseeing logistics and operational activities.
Key Responsibilities and Scope of Work:
- Execute event operations, including venue booking, merchant/vendor management, and print production.
- Maintain constant communication with management staff and vendors to ensure proper event operations.
- Ensure operational activities are on time and within the defined budget.
- Maintain detailed records of operational and logistical details.
- Identify and liaise with vendors (caterers, AV providers, venues, etc.) to ensure quality service and adherence to budgetary constraints.
- Act as the main point of contact during events, addressing issues that arise and ensuring the event runs according to plan.
- Travel to events (international and domestic) to oversee onsite event operations.
Requirements:
- 2 years of experience in event operations or in the travel and tourism industry.
- Bachelor's degree in operations management, business administration, or a related field.
- Strong budget development and oversight skills.
- Excellent ability to delegate responsibilities while maintaining organizational control of event operations and customer service.
- Highly trained in conflict management and business negotiation processes.
- Ability to work flexible hours, including evenings and weekends as required.
Job Type: Full-time & Onsite. 5-day workweek. Location: Koramangala, Bangalore
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