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Meeting and Travel Coordinator

2 months ago

delhi, India DAVA Oncology Full time

Job Title: Meeting and Travel Coordinator (In-House)
Location: Delhi, India
Company: Dava Oncology
Position Overview:
We are looking for a Meeting and Travel Coordinator to join our team in Delhi. The primary focus of this role is managing all logistics for in-person meetings, including travel-related activities for our oncology summits across the United States and Canada (e.g., Hawaii, Bermuda, Whistler). The ideal candidate will have strong organizational skills, experience in coordinating travel and meeting arrangements, and the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities:
Arrange and manage travel for summit attendees and faculty members, including booking flights, accommodations, and ground transportation, while ensuring convenience and cost-effectiveness.
Coordinate all aspects of in-person meeting logistics, including tracking meeting registrations, room bookings, and event schedules.
Submit and manage requests for proposals (RFPs) to hotels and venues for company meetings, working with vendors and negotiating contracts.
Support the planning and execution of live events, ensuring seamless communication and follow-up with attendees, including sending reminders and maintaining up-to-date rooming lists.
Assist with general administrative tasks such as scheduling meetings, booking conference rooms, and preparing reports and presentations.
Oversee travel and meeting logistics for internal office staff when necessary.
Qualifications:
Bachelor’s degree in hospitality management, event management, travel, or a related field preferred.
3-5 years of experience in meeting coordination and travel logistics, ideally in a corporate or event management setting.
Proficiency in travel booking systems and the Microsoft Office Suite.
Strong attention to detail, time management, and organizational skills.