Executive Assistant to CEO

2 weeks ago

surat, India HSW International Full time

Key Responsibilities:Strategic & Executive SupportAssist in preparing board materials, slide decks, dashboards, and performance metrics.Coordinate cross‐functional coordination: liaise with Sales, Marketing, Design, Production, R&D, Finance, etc.Monitor action items from meetings; track follow-ups and ensure timelines are met.Conduct research for new initiatives, market trends, competitor analysis, and present summaries to MD.Help with strategic planning, periodic reviews, and special projects.Administrative & Office ManagementManage and optimize the MD's calendar: scheduling meetings, appointments, site visits, content reviews, etc.Coordinate travel arrangements (flights, accommodation, local transport) and prepare travel itineraries.Prepare and manage expense reports, budgets, reimbursements.Oversee day‐to‐day office operations, ensuring smooth communication and workflow.Serve as a gatekeeper: screen calls, emails, requests, and redirect as appropriate.Draft, proofread, edit correspondence, proposals, presentations, reports, etc.Communication & Stakeholder ManagementAct as liaison between the MD and internal teams, external partners, clients, vendors.Help in maintaining relationships with key clients, architects, dealers, distributors, franchisees.Represent the MD in meetings when required, take notes, disseminate minutes, track actions.Handle confidential information with discretion and maintain confidentiality.Initiate-Execute-SucceedEvent / Meeting / Seminar ManagementOrganize and coordinate internal events, workshops, sales meets, product launches, factory visits.Handle logistics: venue, invitations, hospitality, materials, follow‐up.Ensure smooth execution of MD's participation in trade fairs, exhibitions, conferences.Special Projects & Miscellaneous TasksUndertake ad hoc assignments from MD, which may include site visits, audits, reviews, etc.Work on process improvements, documentation, SOPs.Support the roll‐out of new business verticals or expansions.Job Type: Full-timePay: ₹30, ₹35,000.00 per monthWork Location: In person

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