Onboarding Specialist

2 weeks ago

Mumbai, Maharashtra, India Cognitus Full time
Job Description

Duties and Responsibilities:

Key Responsibilities:

1. Employee Lifecycle Management (Hire to Retire):

- Facilitate end-to-end onboarding processes for new hires, including pre-employment documentation, system access provisioning, and compliance checks.
- Manage data entry and updates in SuccessFactors/SAP HCM for new hires, job changes, and employee exits.
- Oversee offboarding processes for leavers, ensuring completion of exit formalities and timely deactivation of access.
- Maintain accurate and up-to-date records of employee information and documentation.

1. Contractor Management:

- Coordinate onboarding activities for contractors, including verification of credentials and setup of required access.
- Ensure compliance with contractor agreements and timelines.
- Monitor contractor tenure and manage extensions, conversions, or exits in collaboration with stakeholders.

1. HR Operations:

- Provide support for employee queries related to HR policies, processes, and systems.
- Collaborate with cross-functional teams (IT, Payroll, and Legal) to address employee needs.
- Generate and share periodic reports on HR metrics, including headcount, attrition, and tenure.
- Ensure adherence to local employment laws and company policies across all HR activities.
- HR Reports/Global Onboarding Surveys/Data Clean Ups.

1. Systems and Documentation:

- Manage SuccessFactors/SAP HCM and other tools to maintain accurate employee data.
- Ensure all employee-related documentation is complete, signed, and stored securely.
- Identify and recommend improvements for process efficiency and system optimization.
- Maintenance of SOP and Workflows from time to time.

1. Compliance and Best Practices:

- Stay updated on global employment regulations and ensure compliance across all activities.
- Contribute to policy development and implementation.

1. Ad-Hoc Work:

- Be open to take care of Ad-Hoc Tasks from Time to Time.

Key Skills and Competencies:

- Strong understanding of HR operations, processes, and systems.
- Excellent organizational and multitasking skills with high attention to detail.
- Proficient in HRIS platforms and Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong communication and interpersonal skills to effectively engage with employees and stakeholders globally.
- Ability to handle sensitive and confidential information with discretion.
- Knowledge of global employment laws and best practices.
- Knowledge of SAP/SF preferable.
- Expected to work in Flexible Shift Timings (Evening Shift primarily 4 PM to 1 AM).
- Open to work in Hybrid mode (2 Days a week).

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