Procurement Buyer II

4 weeks ago

Yamunanagar Panipat Faridabad, India Sparta Systems Full time

Job Description Key Responsibilities: - Order Management: - Review all open orders daily to ensure timely delivery from suppliers. - Monitor pending purchase requisitions (PRs) and ensure all purchase orders (POs) are sent to suppliers. - Ensure orders are acknowledged by suppliers in the system and follow up on missing Order Acknowledgments (OAs). - Ensure OA dates are within acceptable lead times. - Supplier Coordination: - Proactively engage with internal customers to expedite open orders and address any delivery issues. - Schedule daily/weekly calls with suppliers to address delivery, logistics, and other queries. - Collaborate with suppliers to meet revenue forecasts and ensure timely delivery. - Logistics & Shipping: - Review LOC instructions and arrange necessary documentation from the shipper. - Control LOC shipments from the order date until submission to the bank. - Work closely with CPT freight forwarders to ensure timely material delivery to customers. Resolve issues as required. - Reporting & Documentation: - Ensure timely IBD (Inbound Delivery) creation, GR (Goods Receipt) completion, and customer invoice verification. - Verify shipping documents and coordinate with shippers and customers on the Certificate of Conformance (COC) process. - Update all tracking details for CPT shipments in the team room. - Execute MRBR reports daily and ensure GR posting via batch jobs. - Handle and resolve vendor invoice disputes in Dolphin and MRBR systems. - Monitor and manage vendor expedite payments. - Performance Monitoring: - Publish weekly performance metrics, including missing OAs, past due orders, and Dolphin issues. - Track and minimize OTTR failures (On Time to Requirement). - Review and address discrepancies with suppliers and freight forwarders and provide timely feedback to customers. Knowledge & Skills Required: - End-to-End Supply Chain Knowledge: In-depth understanding of the supply chain management process, from order placement to delivery. - Planning & Revenue Forecasting: Experience in planning and managing revenue forecasting activities. - Trade Compliance & COC Process: Knowledge of trade compliance and the COC process (Certificate of Conformance). - LOC Process Expertise: Responsible for handling end-to-end LOC (Letter of Credit) processes. - Supplier Negotiation: Strong negotiation skills with suppliers to ensure favorable terms. - Freight Forwarder Coordination: Experience working with freight forwarders for CPT shipments. Experience & Qualifications: - Experience: 3-5 years of experience in procurement and supply chain management. - Lean & Six Sigma: Experience with Six Sigma and Lean tools to improve procurement processes. - Education: Bachelor's degree in Supply Chain Management, Business Administration, or a related field. - Software Skills: Proficiency in SAP and strong skills in Microsoft Excel (Advanced Excel capabilities required). - Soft Skills: Ability to prepare professional PowerPoint presentations and communicate effectively.

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