Executive Assistant
2 weeks ago
**Description**:
**Principal Duties/Responsibilities**
- Supporting entire team/ multiple managers in all business aspects and be an integral part of team acting as SPOC for the team.
- Proficient in written and spoken English, draft mails/ responses independently.
- Calendar Management: Proficiency in Calendar management/ Scheduling meetings/ calls as per stakeholders’ requirements in various time zones.
- Expense Management: Proficient working with Oracle Expense Management system, collecting expenses and submitting the same monthly regularly.
- Travel Management: Arranging travel as requested by the team, coordinate with Amex on various ticketing, visas, hotel, car booking, ensuring the same is updated on the stakeholder’s calendars.
- Invoice Management: Raising invoices on Ariba system and ensuring its paid by regularly checking and coordinating with Finance.
- Determines appropriate course of action, referral, or response, works closely and effectively with the team/ line manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Prioritize conflicting needs, handle matters expeditiously and proactively.
- Functional Skills Proficiency in Windows, including Excellent MS Word, EXCEL and PowerPoint, and ability to extract reports from systems.
- To action & monitor tasks delegated by the stakeholders to ensure they are achieved within agreed deadlines.
- Co-ordinating with Cross Functional Teams to ensure deliverables are met.
- Should be able to coordinate and maintain cordial relationship with all members of the team.
- A motivated self-starter with strong interpersonal skills.
- Work involves handling sensitive issues and confidential information requiring discretion on the employee's part.
**Qualifications**:
**Top Competencies**
Attention to Detail
Resourceful, innovative, and proactive
Problem-Solving
Discretion
Adaptability & Anticipation
Decision-Making
Emotional Intelligence
**Required Skills, Qualification & Experience**
Skills & Knowledge:
- Organization Skills
- Event Planning & Management
- Excellent Verbal & Written Communication
- Tech savvy
- MS Office Proficiency
- Stakeholder Management
Qualification & Experience:
- Graduate of any discipline
- 7 - 12 years of relevant Executive Assistant experience
- Experience in handling geographically diverse stakeholders.
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