Admin Coordinator Front Desk Executive

2 months ago

Noida Uttar Pradesh, India Arihant Publication India Limited Full time

**Attendance Management**
- Track and note who is on leave or working from home: Maintain a record of employees’ leave status and remote work schedules. This helps in ensuring accurate attendance records and planning for any staffing needs.
- Oversee the entire office’s attendance: Monitor daily attendance, ensuring that all employees are accounted for. Address any discrepancies or issues promptly.
- Update the Pre-Press group with a properly framed message: Communicate attendance updates to the Pre-Press group in a clear and professional manner, ensuring everyone is informed about who is present or absent.

**Maintenance**
- **Daily Tasks**:

- Update the daily maintenance sheet and send it to the group: Keep a log of daily maintenance activities and share it with relevant teams to ensure transparency and accountability.

**Office Upkeep**:

- Ensure office cleaning, plumbing work, A/C maintenance or any other maintenance work are done as needed: Coordinate with maintenance staff or external vendors to address any issues promptly, ensuring a clean and functional office environment.
- **Periodic Tasks**:

- Arrange for drawer cleaning every 15 days: Schedule and oversee the cleaning of office drawers bi-monthly to maintain organization and hygiene.
- **Special Tasks**:

- Clean workstations of former employees: Ensure that the workstations of employees who have left the company are cleaned and prepared for new occupants.

**GreytHR App Management**
- **Onboarding Process**:

- Handle the entire onboarding process: Manage all aspects of bringing new employees into the company, from initial paperwork to integration into the team.
- Preparation:

- Obtain the list of upcoming joinings: Keep track of new hires and their start dates to prepare for their arrival.
- **Setup**:

- Assign employee codes and set up biometrics: Create unique employee codes and set up biometric access for new hires to ensure they can access the office and systems.

**App Integration**:

- Complete onboarding in the GreytHR app: Enter all necessary employee information into the GreytHR app to ensure they are fully integrated into the company’s HR system.

**New Joiners**:

- Provide proper stationery and, if required, give an office tour: Ensure new employees have all the necessary supplies and are familiar with the office layout and facilities.

**CCTV Monitoring**
- Follow the SOP for CCTV monitoring: Adhere to the standard operating procedures for monitoring CCTV footage to ensure security and compliance.
- Provide all necessary reports: Generate and share reports based on CCTV footage as required, highlighting any incidents or areas of concern.

**Matter Coordination**
- Daily coordination between the Meerut and Noida offices regarding matters: Facilitate communication and coordination between the two offices to ensure smooth operations and address any issues promptly.
- Update the Pre-Press group accordingly: Keep the Pre-Press group informed about any relevant updates or changes in coordination between the offices.

**Front Desk Management**
- Routine:

- Welcome guests and maintain daily data of visiting guests or interviewees: Greet visitors and keep a log of all guests and interviewees for security and record-keeping purposes.

**Coordination**:

- Coordinate with the concerned authority: Liaise with relevant departments or personnel to address any visitor needs or inquiries.

**Room Booking**:

- Book board rooms/meeting rooms when required: Manage the scheduling and booking of meeting rooms to ensure availability and avoid conflicts.

**Reception Area**:

- Maintain the reception area: Ensure the reception area is clean, organized, and welcoming for visitors.

Pay: ₹18,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

**Education**:

- Diploma (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)
- Hindi (preferred)

Work Location: In person

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