Office and Facility Admin

6 months ago

Wakad Pune Maharashtra, India ProtoTech Solutions Full time

**WORK AT PROTOTECH SOLUTIONS**:

- We believe in fostering innovation, pushing boundaries, and nurturing talent. As a leading technology company, we specialize in providing cutting-edge solutions in the realms of 3D visualization, engineering, and software development. Our commitment to excellence drives us to seek exceptional individuals who are passionate about technology, creativity, and problem-solving. Join us at **ProtoTech Solutions** and be part of a dynamic team that’s shaping the future of technology. Your ideas, skills, and passion can make a difference. Let’s create something extraordinary together**WHY WORK WITH US?**:
**Meaningful Impact**

At ProtoTech Solutions, every team member plays a crucial role in shaping the future of technology. Our projects span industries and continents, offering you the opportunity to work on projects that have a real impact on the world.

**Collaborative Culture**

We foster a culture of collaboration, where everyone’s ideas are valued and respected. We believe that diverse perspectives lead to better solutions, and we encourage open communication and knowledge sharing.

**Professional Growth**

We’re committed to helping our team members grow both professionally and personally. With access to ongoing learning opportunities, mentorship, and challenging projects, you’ll have the chance to continuously expand your skill set.

**Work-Life Balance**

We understand the importance of maintaining a healthy work-life balance. While we’re passionate about our projects, we also believe in taking time to recharge and enjoy life outside of work.

We are seeking an experienced and proactive Office and Facility Manager to oversee the smooth functioning of our office facilities and administrative processes

**Responsibilities**:

- **Office Management**:

- Manage all office supplies, including ordering, maintaining, and distributing stationery, cleaning supplies, pantry supplies, hardware/software, ID cards, visiting cards, letterheads, etc.
- Allocate parking spaces appropriately and manage drawers/lockers allocation.
- Ensure pantry supplies are well-stocked and manage vendor relationships for pantry items.
- **Vendor Management**:

- Identify and onboard vendors for various services, obtaining competitive quotes, negotiating rates, issuing approved purchase orders, and maintaining contracts.
- Manage relationships with vendors, including annual maintenance contracts (AMCs) if required.
- **Office Maintenance & Housekeeping Management**:

- Ensure cleanliness and hygiene standards are maintained by coordinating with housekeeping staff.
- Oversee maintenance of office infrastructure, including lights, air conditioning, fire systems, plumbing, and pest control. Manage AMCs for equipment.
- Liaise with the building’s management office for any facility-related issues.
- **Liasoning and Events Management**:

- Coordinate with the society office for building-related matters.
- Arrange and manage events both in-house and outside the office, such as employee engagement events, campus interviews, and other activities.
- Assist HR department in organizing campus interviews, ProtoFest, and other outdoor activities.
- **Security and Discipline Management**:

- Supervise office security staff and manage the CCTV system.
- Manage access control systems including keys and biometric systems, office opening/closing procedures, and attendance logs/data.
- Monitor and enforce office discipline regarding timings and other aspects.
- **Travel Management and Outside Visits**:

- Handle travel bookings for employees, including travel, hotel, transport, insurance, forex, visa, etc.
- Manage any outside visits related to office work, such as meetings with partners/vendors, bill payments, and snack runs.
- **Saturday Work Supervision**:

- Supervise deep cleaning of the office on Saturdays and ensure all AMCs are conducted and maintained on time.
- Establish and maintain processes related to admin and facility management for efficient operations.

**Qualifications**:

- Any Graduate
- 4 to 6 years of experience in office management, facility management, or related roles.
- Strong organizational and multitasking skills.
- Excellent communication and negotiation abilities.
- Proficiency in MS Office suite and other relevant software.
- Knowledge of facility maintenance, vendor management, and event coordination.

**HOW TO APPLY**:

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