Facilities Admin Executive

2 weeks ago

Andheri Mumbai Maharashtra, India Dyna Energy Solutions LLP Full time

**Role / Position **:Facilities Cum Admin Executive

**Education **:Any Graduate

**Experience **:1 - 3 Yrs.

**Salary **:10 - 20 K

**Notice Period **:Immediate Joiners

**Job Location **:MIDC, Andheri East, Mumbai

**Job Type **:Full-Time

**No. of Position **:1

**Key Skill Sets**:

- Provide general overall facility management services including continuous monitoring of IT Park building.
- Act as an interface with client, visitors and guests.
- Have a tactical planning, goals and objectives.
- Properly & effectively administer and maintain all services under the Facility Administrator’s responsibility.
- Manage & maintain facility management tasks as assigned.
- Ensure appropriate follow up to ensure building is well maintained and tenants are happy.
- Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.
- Ensuring that all floors are leased to various tenants and ensuring tenants satisfaction.

**VENDOR MANAGEMENT**
- Handle employee welfare such as ordering of refreshments for the office.
- In charge of company cleaning maintenance and contract.
- Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.
- Maintains confidential records.
- Prepare monthly/quarterly/year-end reporting to ensure promptness and accuracy.
- Establish and maintain record-keeping system for contacts, files, and employee directory.

**RECEPTION**
- Perform counter duties, which include receipt of items/documents from couriers and attend to counter enquiries from end users.
- Sorting of mail items for distribution.
- Collection and distribution of mail items from/to designated work areas according to specified schedules.
- Processing of outgoing mail items.
- Preparation of forms, posting dockets, consignment notes, Weighing and franking etc.
- Recording, receiving, counting and recording of incoming mail items and/or hand-delivered items (e.g. registered articles, courier items, etc.)
- Handle incoming and outgoing calls, and route to appropriate employee.
- Take messages if employee is unavailable and share message with employee.
- Receive visitors and inform employee / director that visitor has arrived.
- Guide visitors on Security Sign-in procedures and issue appropriate Security Passes to visitors.
- Ensure visitors are offered refreshments while waiting.
- Manage and maintenance the upkeep of the front office/ reception area so that it is presentable at all times.
- Answer and Soft Transfer to Calls.
- Manage conference room supplies and provide tea/coffee to participants in meetings.
- Redirect the request / concern to appropriate employee to handle.
- Track all necessary details of request / concern in tracker form.
- Summarize monthly customer request / concern data for sharing monthly operations report.
- Coordinate and Control Security Access Requirements.

**ADMINISTRATION**
- Greet and welcome guests and visitors - direct them to the meeting room and inform the appropriate staff.
- Be professional and pleasant while interacting with guests.
- Serving of refreshments for clients and guests, and assist in booking taxi services.
- Handle daily reception duties, answering of phone calls in a professional manner, and routing calls as necessary.
- Handle queries and address complaints.
- Schedule meetings, interviews, and appointments.
- Responsible for courier service, deliveries and mails.
- Assist in meeting rooms bookings and set up, prepare refreshments when necessary.
- Maintain and upkeep the reception area, meeting rooms and pantry area to ensure areas are clean and tidy at all times by coordinating with cleaner.
- Handles the maintenance of office equipment and keeps records of office inventory and pantry supplies to ensure sufficient stock at all times.
- Provide support for facilities maintenance and premises upkeep (e.g. Pest Control, Aircon repairs etc.).
- Provide general administrative support to the company which includes data entry, filing and scanning of documents.
- Maintains proper storage of files, ensuring that files are stored in a systematic manner allowing for easy access when required.
- Arrange printing of name cards, ordering of stationery and scheduling appointments.
- Other ad hoc duties as assigned by supervisor.
- Act as a point of contact for emergency issues and incident escalation for reception, administration and facility related matters.
- Maintain a filing system of all required documents.
- Maintain a visitor’s log book.
- Have an overview of the office expenses and costs.
- Help make travel arrangements or any other administrative help.
- Responsible for the organization and coordination of office administration duties and office procedures.
- Maintains office services by organizing office operations and processes.
- Oversee facility management matters such as fixed asset inventories, work-desk allocation, office access card, phone system, door

  • Facility & Admin Executive

    3 weeks ago

    Andheri, Mumbai, Maharashtra, India Dyna Energy Solutions LLP Full time

    **Role / Position **:Facilities & Admin Executive **Education **:Any Graduate **Experience **:1 - 3 Yrs. **Salary **:10 - 20 K **Notice Period **:Immediate Joiners **Job Location **:MIDC, Andheri East, Mumbai **Job Type **:Full-Time **No. of Position **:1 **Key Skill Sets**: - Provide general overall facility management services including continuous...

  • Facility Admin Executive

    3 days ago

    Marol, Mumbai, Maharashtra, India Placement local Full time

    Dear all, We are hiring for Facility admin executive for our reputed client in 6o years old Jewellery & diamond manufacturing company. **Exp-2 to 3 Years with minimum of 20,000+ sq. Feet of floor size.** With Good knowledge of Advance Excel **JD-** - Plan and coordinate administrative procedures and systems and devise ways to streamline processes -...

  • Executive - Facility

    2 weeks ago

    Mumbai, India Sodexo India On-site Services Full time

    facility and admin executive knowledge, graduate and English communication **EXPERIENCE**: - 3 - 4 years **LOCATION**: - Skyline Icon, 1st Floor, 86/92, Andheri-Kurla Road,Marol, Naka, Andheri (E), Mumbai 400059 MUMBAI MAHARASHTRA 121001 **CONTACT**: - Sameer Sudhakar Sardeshmukh

  • Admin Executive

    2 days ago

    Andheri, Mumbai, Maharashtra, India SaffronBizz Solutions LLP Full time

    We have an excellent opportunity for the profile of **Admin Executive - Male.** **Qualification**: Graduation **Experience**: 2 - 3 years **Location**: Andheri West To assist and execute the administration duties for organizational planning and development, infrastructure management and inventory procurement and management to ensure smooth functioning of...

  • Admin Executive

    2 months ago

    Mumbai, India Unitech Consultancy Full time

    Job Title- Admin Executive- Job DescriptionWe are looking for Admin Executive at Navi Mumbai, Mumbai. DETAILS - Post - Admin Executive Experience - 01 to 04 years **Job Description**: - Responsible for all Administration, House Keeping, Facility Management, Vendor Management, Travel Management, Event management, Infrastructure Management, Guest House...

  • Facility Executive

    2 weeks ago

    Andheri, Mumbai, Maharashtra, India Career Choice Solution Full time

    Job Description: We are seeking a dedicated and dynamic Facility Executive to join our team and manage our workspace facilities. The Facility Executive will be responsible for ensuring the smooth operations of our workspaces, providing exceptional customer service to our clients, and maintaining a safe and comfortable environment for all occupants. Roles...

  • Admin Executive

    1 week ago

    Navi Mumbai, India ideaForge Full time

    Admin Navi Mumbai (On-Site) Executive **Job Description**: - Admin & Facility Management - Knowledge of HVAC, Plumbing, Electrical, and Civil Work - Ability to Manage HK Team, responsible for day-to-day HK operations and facility upkeep. - Knowledge of facility Repair & Maintenance - Vendor Management - AMC Management - Company''s Event Management -...

  • Facility Supervisor Admin Assistant

    6 days ago

    Pune, Maharashtra, India SMEF's Brick Group of Institutes Full time

    The Facilities Supervisor is responsible for the maintenance and management of the School’s facilities. This includes the supervision and management of Facilities Management staff (e.g. carpenters, technicians, cleaners, gardeners) including scheduling of working hours. She/he ensures that repairs, replacement, minor construction and general maintenance...

  • Executive - Facility

    21 hours ago

    Mumbai, Maharashtra, India Sodexo India On-site Services Full time

    facility and admin executive knowledge, graduate and English communicationEXPERIENCE:yearsLOCATION: Skyline Icon, 1st Floor, 86/92, Andheri-Kurla Road,Marol, Naka, Andheri (E), Mumbai 400059MUMBAI MAHARASHTRA 121001CONTACT: Sameer Sudhakar Sardeshmukh

  • Warehouse Executive

    2 weeks ago

    Mumbai, India Kapston Facilities Management Full time

    Job Requirements Job Title: Warehouse ExecutiveCompany Name: Kapston Facilities ManagementLocation: Goregaon (East), MumbaiSalary: ₹18,000 - ₹28,000 per monthQualification: 12th Pass and aboveJob Description:Kapston Facilities Management is seeking experienced Warehouse Executives to join our team in Goregaon (East), Mumbai. If you have 6 months to...

  • Warehouse Executive

    2 months ago

    Mumbai, India Kapston Facilities Management Full time

    Job Requirements Job Title: Warehouse ExecutiveCompany Name: Kapston Facilities ManagementLocation: Goregaon (East), MumbaiSalary: ₹18,000 - ₹28,000 per monthQualification: 12th Pass and aboveJob Description:Kapston Facilities Management is seeking experienced Warehouse Executives to join our team in Goregaon (East), Mumbai. If you have 6 months to...

  • Admin Executive

    20 hours ago

    Mumbai, Maharashtra, India Unitech Consultancy Full time

    Job Title Admin Executive- Job DescriptionWe are looking for Admin Executive at Navi Mumbai, Mumbai.DETAILS Post Admin ExecutiveExperience 01 to 04 yearsJob Description: Responsible for all Administration, House Keeping, Facility Management, Vendor Management, Travel Management, Event management, Infrastructure Management, Guest House Management, Medical...

  • Facilities Executive

    3 days ago

    Mumbai, Maharashtra, India JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Executive Integrated Facilities Management - Leading Global Technology company (India) Here in India, we manage 22 sites, hosting over 130 people. Our client’s mission "to organize the world's information and make it universally accessible and useful" has helped it become one of the...

  • Admin Executive

    3 days ago

    Chakan, Pune, Maharashtra, India CRUTZ LEELA Full time

    **Job Title**: Admin Executive - Canteen Facility & Housekeeping **Location**: chakan **Reports to**: Administrative Manager / Office Manager **Job Summary**: **Key Responsibilities**: - **Canteen Facility Management**: - Coordinate with canteen vendors to ensure timely delivery of meals and snacks, maintaining quality and hygiene standards. - Monitor...

  • Admin Executive

    2 months ago

    Mumbai, India ideaForge Full time

    Admin Executive - Admin- Mumbai (On-Site)- ExecutiveRefer a Friend **Job Description**: 1. Facilities Management 2. Landscaping 3. Scrap & Waste Management 4. Support Resource Management 5. Smart Reporting 6. Strong Local Language & Travel Skills 7. Computer skills like MS Word, Excel, and PowerPoint should be excellent 8. Minimum Graduation in any...

  • Admin Executive

    1 week ago

    Andheri, Mumbai, Maharashtra, India Dyna Energy Solutions LLP Full time

    **Role / Position **:Admin & Facilities Executive **Education **:Any Graduate **Experience **:1 - 3 Yrs. **Salary **:10 - 30 K **Notice Period **:Immediate Joiners **Job Location **:MIDC, Andheri East, Mumbai **Job Type **:Full-Time **No. of Position **:1 **Key Skill Sets**: - Provide general overall facility management services including continuous...

  • Facility Executive

    2 months ago

    Navi Mumbai, India Web Werks India Pvt. Ltd Full time

    JD for FOE, Facilities & Administration executive. - Facility Management - Housekeeping, Security, building coordination, landlord coordination, Repairs and maintenance, pantry, reception, - Handling calls - Preparing VMS for visitor. - Utility payment coordination - Property rent payment, electricity, telephone, mobile, IT lease line. - Employee travel...

  • Facility Executive

    1 week ago

    Midc, Aurangabad, Maharashtra, India MAEER's MIT Vishwashanti Gurukul Schools & Junior Colleges Full time

    **Job Description: - ** - Manage the maintenance, development, performance, and delivery of the facilities of the school/college to produce an efficient service and delivery solution. - Prepare reports on school facilities and the status of the same. - Manage, direct and monitor facilities activities and the overall performance of every school unit to...

  • Admin Executive

    2 months ago

    Navi Mumbai, Maharashtra, India Yo Hr Consultancy Full time

    Admin Executive Location: Navi Mumbai, Turbhe (Arihant Aura) Experience: 2-4 Years Must-Haves: Expertise in Outlook, Word, PowerPoint, and Excel for efficient task execution. Minimum 2-4 years of relevant experience in office administration/operations JD: - Ability to prioritize tasks and manage time effectively in a fast-paced environment. - Strong...

  • Admin Executive

    2 months ago

    Andheri, Mumbai, Maharashtra, India 3G HR SERVICES Full time

    Greetings from 3G HR SERVICES!!! We are Hiring for an Admin Executive Position**:Admin Executive** Exp**:3+ Years** Salary**:4.0 LPA** Qualification**:Graduation** **Male** Location**:Andheri, Vedanta** Timings: 8 AM -5 PM 6 Days working **Roles & Responsibilities**: Creating spreadsheets, and managing databases. Negotiating with vendors Order necessary...