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Admin Cum Front Office Executive

2 months ago

pune, India Futurism Technologies, INC. Full time

Job Title: Admin Cum Front Office Executive
Job Location: Pune (Hinjewadi Phase – 1)
Experience: 1 Years to 5 Years
Shift Time: 10:00 AM to 7:00 PM
Working Days: Monday to Saturday (Work from Office)
Qualification: Graduate in any stream

Job Description:
We are looking for a highly motivated Admin Cum Front Office Executive. The ideal candidate should have excellent written and verbal communication skill. He / She will be the first point of contact for all visitors and customers to the company, both in person and over the phone.

Responsibilities:
· Greeting and Welcoming the Visitors, clients or Walk-ins and redirecting them to the concerns.
· Attending phone call on Matrix, redirecting them to the concerns
· Handling Emails and replying to them
· Arranging refreshments for the visitors or employees for meetings
· Providing facilities for employees like tea, coffee, stationary material, etc.
· Vendor Management
· Managing Housekeeping team and their attendance
· Responsible to maintain the office Hygiene and resolve queries
· Maintaining reports for pest control services, stationary material, coffee machine material
· Printing, scanning documents for employees
· Filing and maintaining important documents.
· Co-ordinating for internal / external Training program.
· Helping and solving any Admin related queries raised by employees
· Co-ordinating with internal team and stakeholder for admin / facilities related tasks
· Co-ordinating with IT team for Asset Movement and arranging Gate pass for Material movement.
· Leading and facing internal and external Audit for Admin department as directed by GRC team

Requirements:
· Graduate in any stream. Knowledge of administrative and clerical procedures
· Coordinating and facing internal and external Audit for Admin department
· Minimum of 1+ year of relevant work experience in a receptionist role
· Excellent English verbal and written communication skills
· Proficient in MS office
· Ability to multitask and work well in a fast-paced environment
· Strong attention to detail and organizational skills
· Ability to maintain confidentiality and handle sensitive information
· Prior Experience working in an IT organization required
· Working Days: Monday to Saturday

Must have Skills:
· Excellent written and verbal communication
· Multitasking
· Visitor Management
· Strong Attention to Detail