Administration Executive

1 day ago

Bengaluru Karnataka, India Udhyam Learning Foundation Full time

**About Udhyam**:
At Udhyam Learning Foundation (Udhyam), our vision is to “Co-create a caring world, where people fearlessly pursue their potential.” We believe that entrepreneurship is a powerful way to channelize an individual’s potential. Entrepreneurship enables agency and allows an individual to work on their strengths while creating value for the world.

**Our programs**:

- Udhyam Shiksha works on developing entrepreneurial mindsets among the youth and enabling them to achieve their potential, having impacted ~16,00,000 learners across 10 Indian states.
- Udhyam Vyapaar focuses on nano businesses in India, and solving large problems faced by them, at scale; having already enabled upto a 27% income uplift for 5000+ entrepreneurs.

The goal for Udhyam is to build a thriving and supportive ecosystem, where every individual feels empowered to define their own path.

**People and Culture Team at Udhyam**:
Udhyam’s team is the core engine driving it: people are our greatest strength. Our people along with a high focus on building an achievement culture has brought us the success we have seen in the last seven years. We strive to create an employee-AND-mission-first culture. This balance - though challenging, has been highly rewarding.

Our principles of autonomy with responsibility, care and fairness that we promote with our customers, is what form the foundation of the culture at Udhyam too. Each one at Udhyam is part of building this culture of trust and high ownership of Udhyam’s vision.

**The Admin Executive **role will play a crucial part in managing and overseeing the administrative functions of the organization. This position requires a combination of interpersonal skills, organizational expertise, and understanding of policies and practices to ensure the smooth functioning of the workplace and the well-being of employees.

**Role and Responsibilities**:
As an Administrative Executive, you will be responsible for a wide range of administrative tasks, ensuring smooth operations and compliance within the organization. Your key responsibilities will include:

- ** Vendor Management**: Overseeing vendor contracts, licenses, and insurance formalities, including timely payments and renewals.**Compliance**: Ensuring adherence to necessary compliance standards for all employees and contractors, and coordinating with relevant teams to maintain necessary documentation.-
**Data Management**: Maintaining accurate and up-to-date employee records, including personal files and PF-related documents. Assisting the accounts team with required documentation for payroll, reimbursements, and personal details.-
**Employee Relations**: Responding to general inquiries from managers and employees, directing them to appropriate policies and procedures for resolution. Procure and distribute laptops efficiently, maintaining accurate inventory records.Coordinate and manage logistics for off-site meetings and leadership gatherings-
**Audit Support**: Preparing and organizing necessary documentation for external and internal audits, including background verification reports, contracts, and other relevant files.- ** Provide IT support **:Creating presentations and assisting during all-hands meetings and other org level meetings

**Skills, Experience & Mindsets**:

- ** Experience**: 0-4 years of relevant administrative experience (freshers are encouraged to apply)**Technical Proficiency**: Proficient in Microsoft Office Suite, especially Excel and PowerPoint-
**Organizational Skills**: Strong organizational and time management skills to prioritize tasks effectively-
**Attention to Detail**: Meticulous attention to detail to ensure accuracy in documentation and processes-
**Problem-Solving**: Ability to identify and resolve issues independently or by collaborating with relevant teams-
**Communication Skills**: Excellent written and verbal communication skills to interact with diverse stakeholders-
**Confidentiality**: Ability to handle sensitive information with discretion and maintain confidentiality-
**Positive Attitude**: A positive and proactive approach to work, with a willingness to learn and adapt- ** Team Player**: Ability to work collaboratively with team members and cross-functional teams

If you possess these qualities and are eager to contribute to the organization's success, we encourage you to apply.

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