Project Document Controller
1 month ago
**Business Information**:
The Hitachi Energy Indian Operations Center (INOPC) is a competence center with around 1500 skilled engineers who focus on tendering, engineering, planning, procurement, functional system testing, installation supervision and commissioning. However, over the last decade, it has evolved to become the largest engineering hub. The India Operations Centre is a key aspect of the Power Grids business Power Up transformation program. The Hitachi Energy Indian Operations Center team at Chennai supports Hitachi Energy’s units in more than 40 countries across a wide portfolio of all the four business units in Power Grid business. To date, the team has executed engineering and commissioning for projects in more than 80 countries.
**Mission Statement**:
Performs document control and records management on behalf of project user groups. Includes maintenance and delivery of records/data management services and systems, which may include maintenance of files, archiving, and management of repositories. An Entry Professional (P1) applies broad theoretical job knowledge typically obtained through advanced education. May require the following proficiency: Work is closely supervised. Problems faced are not typically difficult or complex. Explains facts, policies and practices related to job area.
**The Project Document Controller is responsible for**:
- Prepare, distribute and store accurate and timely Customer and Supplier documents for projects, as per the company’s/project’s procedures and ensuring effective version control and status tracking.
- The setup of project and tender structure for document storage.
- Ensuring that project documentation is collected, compiled, printed, and sent to the customer.
- Sub Supplier documentation is received on time and distributed to the projects.
- Support of the Document Management System.
- Supporting the tender team with the correct documentation cost.
**Job Description of Project Document Controller**:
- Should have experience in contract reading and understand the Customer documentation requirements.
- Analyze & Upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the SubSuppliers.
- Upload the documents into the Document Management System (DMS).
- Maintain the complete Project Documentation Status.
- Communicate with Project Manager and Departments for clarifications and suggestions.
- Proper follow-up with other departments to submit the documents.
- Distribute the documents to various departments for Review & Approval.
- Send the documents by Transmittal for Customer Review & Approval.
- Adding the documents into e-Room (web-based database, Easy access for the members in different locations).
- Organize the files in a folder structure in the softcopy Binder.
- Print out the drawings as hard copies and insert them into binders, if needed (This is the installation and Final Plant Documentation) and send it to respective sites.
- Check & Upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions, As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation).
- When the Customer Approved the As-Built Documentation, the Project hand over to the After Sales department.
- Ability to communicate effectively and understand the other requirement.
- Should have strong knowledge in MS Excel, Word, and PPT.
- Should be a team player.
- Should have good experience in preparing a report and maintaining the record.
**Basic Info**
**Location**
- Chennai, Tamil Nadu, India
**Job type**
- Full time
**Experience**
- Entry Level
**Job function**
- Project | Program Management
**Contract**
- Regular
**Publication date**
- 2023-11-03
**Reference number**
- R0032745
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