Administrative Executive

3 months ago


Ghatkopar Mumbai Maharashtra, India Labcon Scientific Instruments Full time

**Labcon Scientific Instruments** is a multi-product technical marketing company specialising in sourcing, defining, selling, installing and maintaining several state-of-art equipments for Chemical, Petrochemical and Refinery areas in all regions of India. The company represents world leaders in the above areas. We are one of the fastest growing technical marketing companies in India and have been rated in the top 10 in Employee Best Place to Work. Our more human, less corporate culture is built around doing work that matters, winning as a team and celebrating success.

**Responsibilities**:
**Invoicing and Financial Administration**:

- Generate and manage invoices accurately and in a timely manner.
- Track payments, follow up on outstanding invoices, and ensure timely collections.
- Maintain financial records and assist in financial reporting as required

**Tender Management**:

- Upload tenders on relevant platforms and ensure compliance with tender submission requirements.
- Coordinate with internal teams to gather necessary documentation for tender submissions.
- Keep abreast of tender deadlines and ensure timely submissions.

**Service Schedule Management**:

- Maintain and organize service schedules for equipment installations and maintenance.
- Coordinate with service teams and customers to schedule service appointments efficiently.
- Ensure adherence to service timelines and customer satisfaction.

**Documentation and Filing**:

- Maintain organized and up-to-date records of invoices, tenders, payments, and other administrative documents.
- Implement effective filing systems for easy retrieval of information.

**Vendor and Client Coordination**:

- Liaise with vendors and suppliers for procurement and logístical support as needed.
- Assist in managing client inquiries and addressing administrative queries.

**Qualifications**:

- Bachelor’s degree in Business Administration, Finance, or related field preferred.
- Proven experience in administrative roles, preferably in a technical or sales-oriented environment.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with accounting software.
- Strong organizational and multitasking skills with keen attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to work independently and collaboratively in a fast-paced environment.

We at Labcon are creating a workforce that is dedicated and committed to delivering the best experience to customers. Our salary is at par with industry standards and will increase if you show excellent growth in your role.

**Salary**: ₹20,000.00 - ₹30,000.00 per month

Schedule:

- Fixed shift

Application Question(s):

- Do you have good knowledge of MS Word, Excel, Google Sheets, Google Docs?

**Language**:

- English (required)



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