Executive Assistant to CEO

5 months ago

Mumbai Maharashtra, India Orbitouch Outsourcing Private Limited Full time

Job Title: Executive Assistant

Location
- Goregaon East(WFO)

Experience
- 1 year

Ctc
- upto 5 lpa

Working Days
- 6 days (2& 4 Saturday off)

Reports To: Chief Executive Officer (CEO) or Chief Operating Officer (COO)

Job Summary:
The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO) or Chief Operating Officer (COO) and assists in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling confidential information, and supporting the executive's daily tasks. The Executive Assistant plays a pivotal role in enhancing the executive's productivity and effectiveness.

Key Responsibilities:
**Schedule Management**

Manage the executive's calendar by scheduling and coordinating appointments, meetings, and travel arrangements.

Prioritize and adjust appointments based on the executive's needs and objectives.

Ensure the executive is well-prepared for meetings by providing relevant documents and briefing materials.

**Communication**:
Draft and edit reports, presentations, and other documents as needed.

**Administrative Support**:
Organize and maintain the executive's office, ensuring it is organized and efficient.

Handle general administrative tasks, such as filing, data entry, and expense reporting.

Assist in special projects, research, and data analysis as required.

**Travel and Event Coordination**:
Arrange domestic and international travel, including flights, accommodations, and itineraries.

Coordinate logistics for meetings, conferences, and special events, including reservations, catering, and equipment setup.

**Confidentiality and Discretion**:
Handle sensitive and confidential information with the utmost discretion and professionalism.

Maintain a high level of trust and integrity, understanding the importance of confidentiality in executive matters.

**Problem Solving**:
Anticipate the executive's needs and proactively address any issues or challenges.

Solve problems and make decisions in the absence of the executive, ensuring seamless operations.

**Time Management**:
Prioritize tasks effectively, ensuring that the executive's time is optimized for critical functions and projects.

**Relationship Building**:
Foster positive relationships with internal and external stakeholders to represent the executive effectively.

Collaborate with other team members to achieve organizational goals.

**Qualifications**:

- Bachelor's degree or equivalent relevant work experience.
- Proven experience as an executive assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite and calendar management tools.
- Exceptional organizational and time management skills.
- Strong verbal and written communication skills.
- Discretion and confidentiality are paramount.
- Ability to work independently and solve problems effectively.
- Adaptability and a high degree of flexibility.
- Professional appearance and demeanor.

**Fill in your details. (mandatory)**

**Name:

- **

**Contact no:

- **

**Qualification:

- **

**current location:

- **

**current organization name:

- **

**Experience:

- **

**CTC:

- **

**Expected CTC:

- **

**Offer in Hand:

- **

**Notice Period:

- **

**Negotiable Notice Period:

- **

**Willing to Relocate:

- **

**Are you available for final round F2F:

- **

**Thanks & Regards**

**Rani Gupta (HR)**

Schedule:

- Day shift

**Experience**:

- Executive Assistant to CEO: 1 year (required)
- calendar, scheduling and drafting messages: 1 year (required)
- Administrative Support: 1 year (required)
- Travel and Event Coordination: 1 year (required)
- Confidentiality and Discretion: 1 year (required)
- Problem Solving: 1 year (required)
- Time Management: 1 year (required)
- Relationship Building: 1 year (required)

Work Location: In person

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