Document Controller
2 months ago
**Req Id**:10870**Job Family**:Reporting & Support**Location**:Bangalore, IN, 560071**Energy is a fundamental basic need of our society. Fossil fuels, including oil, are an essential source of energy and will remain so until renewable energies have the capacity to meet the growing demand for energy.**
**Nearly 5,000 SBMers globally are proud to design, build and operate floating facilities that produce more than 1% of the world’s oil. We do it in the safest, most affordable, and most sustainable way. And we continuously strive to reduce emissions, in line with our emissionZEROTM program.**
**As a leader in floating technologies for the oil and gas industry, we recognize the significant importance of climate change and the growing need for renewable energy. We invest in products and services that enable the transition towards renewable energy, with a focus on Floating Offshore Wind, Wave Energy, and Carbon Capture and Storage. In addition, we also develop Smart Digital Services to improve and support everything we do.**
**Oceans play a central role in producing the energy of today and of tomorrow. We work together with the world’s leading energy companies to make that happen. We act responsibly and ethically so that communities where we operate benefit from our presence and activities.**
**We are committed to sharing our experience to deliver safe, sustainable, and affordable energy from the oceans for generations to come.**
**We are Energy. Committed.**
**#OGJS**
**ROLE**
**DOCUMENT CONTROLLER**
- Role description- The Document Controller/ Project Support is responsible for the coordination of records and information from creation/receipt through processing, distribution, organization, storage and retrieval, and ultimate disposition.- Ensure documentation is systematically managed and aligned with SBM Document Management Systems and processes. As Document Controller/ Project Support, provide guidance and support to Project Management teams, internal staff, Vendors and Clients when needed. Also responsible for document coordination efforts and effective technical writing in the creation of documented procedures.**Role requirements**
- Any graduate with excellent computer skills.- At least 6 years of relevant experience.- Job Responsibilities**Project setup**
- Take ownership to define and develop scope by understanding and evaluating the project requirements.- Communicate and promote the understanding of the scope, document control strategy, constraints and ways of working to Stakeholders.- Ensure the Project Team is aware of document requirements and specifications to meet project needs, SBM standards, and Industry Regulations- Assigned activities in project support- Understand and complete assigned tasks with accuracy within agreed time frame- Identify areas requiring more detailed instructions and clarify understanding/expectation as necessary- Coordinate, plan and monitor (technical) support of documents for internal and external distribution- Escalate unresolved issues to the appropriate Stakeholder to minimize delays in deliverables**Effective interface management**
- Understand how assigned tasks will affect all Stakeholders; provide timely and accurate input to Stakeholders in support of requirements in meeting deadlines- Proactively highlight concerns as they arise, and prioritize assigned activities to meet key milestones- Network with Stakeholders to serve as a source of support in executing project deliverables; ensure proactive two-way communication- Produce consistent/organized documents in a well-structured format to clearly convey required information- Coordinate with Vendors, Third Party consultants, etc. to ensure timely review of documents and that comments are made with required quality level- Knowledge sharing & gaining successful cross-functional collaborations- Provide accurate and detailed information when escalating to next level- Pro-actively approach involved colleagues to get feedback and updates in order to accurately inform Manager on progress made and status- Inform and educate your colleagues on cross-functional topics encountered**Quality and timely deliverables concerning document controlling**
- Ensure activities are completed with consistency and in compliance with project requirements and applicable Codes, Standards and Regulation- Ensure documents are well-structured to clearly convey required information- Liaise with external Parties in order to monitor their progress and expedite when required- Be self-motivated to improve technical competencies for current and future work assignments- Promote continuous improvement by maintaining/sharing the latest Industry developments-
- Ensure proper level of checks for all deliverables prior to submission; attention to detail-
- Attention to detail- Time Management/Multi-tasked- Effective communication skills- Great organizational skills- Ability to see the “Big Picture”- Demonstrates accountability/takes ownership
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