Executive Assistant Manager

4 weeks ago

Pune, Maharashtra, India Gateway Search Full time

Location- Pune,Pimpri

Experience - 13+ Years

  • Lead special projects assigned by the MD
  • Managing multiple time-constrained projects, balancing competing priorities, and thriving in ambiguous environments with limited direction
  • Work extensively in strategic planning, executive communication, and global operations, directly reporting to C-level executives
  • Drive operational excellence and strategic execution in fast-paced, matrixed organizations
  • Leveraging analytics for business insights and driving cross-functional alignment of goals and execution to support sales and growth initiatives.
  • Support the MD in building relationships with internal and external stakeholders
  • Assist the MD in creating presentations and communication materials including email, business documents, presentations, social media, and speeches
  • Provide administrative support to coordinate & communicate with internal & external business partners for preparing & filing documents, updating contact lists, & providing business development support
  • Manage the MD's daily calendar proactively and respond to emails and calls on behalf of the MD
  • Provide detailed & accurate travel itineraries
  • Ensure meeting resources (agenda, presentation decks, conference room size, technology needs, catering, etc.) are anticipated & provided for
  • Confirm meeting agenda & meeting owner to ensure success
  • Prepare monthly expense reports & reconcile monthly statements
  • Manage the MD's budget & provide timely reporting & analysis
  • Oversee daily tag-ups in collaboration with senior leaders
  • Draft content for review or review existing content for tone, clarity, and grammatical accuracy
  • Leverage the MD's time & impact by managing relationships and projects outside of Millenium, particularly related to boards, social forums, and community engagement
  • Coordinate with the MD's personal contacts and align the MD's personal commitments to ensure minimum confusion, overlap, and a maximum output of time
  • Run small local errands, if and as required
  • Accompany the MD for official and follow up on any items that require collaboration with others to ensure the timely completion of commitments

Skill(s) required

Effective Communication | English Proficiency (Spoken) | English Proficiency (Written) | MS-Office | Parallel Thinking | Project Management | Time Management

Who can apply

  • Unquestioned commitment to confidentiality and integrity in personal and professional activities
  • Highly motivated with the ability to function well in a fast-paced environment with continued growth and development
  • Flexibility to respond to time-sensitive needs on nights and weekends
  • Excellent oral and written communications skills, able to interact with external partners, and clients and project a professional, capable image in action and appearance
  • Able to manage workloads and projects, many on a time-sensitive basis, as well as interacting with tight-knit teams of professionals
    • Skill in juggling multiple projects, requests, and tasks at any given time

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