Executive Administrative Assistant
4 weeks ago
Job Responsibilities:
Provide high-level, administrative support to executive team members; handling highly sensitive information with discretion, tact, and trustworthiness.
Proactively manage and maintain complex and dynamic calendars and travel itineraries (calls, meetings (internal & external-facing), video, conferences, business meals, interviews, domestic and international travel, transportation, hotels, passports, and visas).
Manage the day-to-day administrative functions for assigned executives (i.e. processing expense reports, preparing materials/presentations for meetings, coordinating executive meetings and off-sites, and etc.)
Fulfill incoming requests, resolving scheduling conflicts and prioritizing competing needs with little to no supervision.
Interface with executive team members and key stakeholders on all key projects and initiatives.
Coordinate logistics for executive team visitors/clients using discretion and professionalism in all communications.
Prepare visa documents for any travel to and from India
Manage Brand store vendor
Arrange Logistics for employee meet-ups in various cities
Any ad-hoc work required for India location management
Job Requirement
4+ years’ experience as an Executive Assistant supporting VP in a fast-paced and growing company
Bachelor’s degree or the equivalent work experience
Advanced MS Office Suite skills including Outlook
Ability to think proactively, and forwardly, and leverage resourcefulness and creativity when solving problems
Excellent written, verbal, and non-verbal communication skills
Experience with the arrangement of complex schedules and logistics across multiple time zones
Ability to multi-task, manage priorities, and accurately set expectations while balancing multiple initiatives
Outstanding time management skills and attention to detail
Strong planning, project management, organizational and analytical skills
Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
The expectation of complete confidentiality on all business matters
Ability to effectively communicate and collaborate with a diverse range of people and job function
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