Executive Assistant

3 weeks ago

bangalore, India Chai Point Full time
Role: We are looking for a strategic, proactive, organized, dependable, flexible, and people-driven Executive Assistant, to support our Leader – CEO & Co-founder. You will assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you will effectively and independently help to manage the executive’s time, while proactively future planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
This position is an individual contributor role reporting to
CEO & Co-founder.
Responsibilities:
• Perform administrative tasks including but not limited to: calendar management; preparing meeting materials, presentations and other collateral
• Take on, plan for, and execute small-to-medium-sized projects including but not limited to: owning staff meeting agendas, content and follow-up items
• Deliver crisp, timely communications to stakeholders.
• Interface with the field and customer support teams to effectively triage and delegate incoming product and customer escalations to ensure effective and timely resolution.
• Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers, and follow-up items
• Arrange and coordinate logistics for customer meetings, conferences, and other events as necessary including both internal and external participants.
• Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company, and customers in mind.
• Take full accountability for the timely delivery and quality of all project deliverables.
• Manage leadership expectations for project deliverables.
• Work collaboratively across business units to secure resources and conceptual/strategic buy in for projects
• Highly collaborative with ability to lead cross functional and remote project teams
• Customer centric mindset with proven ability to deliver measurable, tangible solutions that generate clear business value.
• Identify risks; develop and execute mitigation and contingency plans independently or with the team. Maintain clear communication with stakeholders with regards to mutual expectations
• Manage end-to-end creative delivery with quality, accuracy of delivery, timeliness, scope management and effort estimations
• Able to execute the project plan, implement mechanisms to measure, record progress, and conduct ongoing analysis of variances, risks, and changes, as well as update/revise the project plan and report status.
Requirement:
• 8-10 years of experience assisting multiple executives
• Proven experience as an Executive Assistant, HR Coordinator, or similar role, preferably in a fast-paced environment.
• Ability to effectively navigate a wide range of dynamic processes and work on excel and numbers and Tech savvy.
• Experience managing multiple high-cost, high-value projects simultaneously.
• Effective communicator, proficient in stakeholder management with proven capability to secure project buy in and resources.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Thrives in an unstructured environment with minimal direction.
• Able to manage multiple executives with different working styles.
• Experience working at a rapidly growing company.
• Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives.
• Must possess good interpretational skills, attention to detail, professional attitude, reliable and strong work ethic.
• Logical thinking and problem-solving skills along with an ability to collaborate.
• Looking for a pro-active and dynamic candidate who is a self-starter, individual contributor, and team player.
• Preferred Candidates with consulting experience with strategy consulting, business consulting with good business acumen.
• Must possess good interpretational skills, attention to detail, professional attitude, reliable and strong work ethic.

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