Executive Assistant

4 weeks ago


bangalore, India Herbalife International India Pvt. Ltd. Full time
POSITION SUMMARY STATEMENT :
Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports, preparing basic presentations, tracking key projects, preparing minutes of the meetings etc. To be successful in this role, you should be well-organized, have great time management skills, have the capability to develop a basic understanding of the business, be enthusiastic, be able to work independently and have great interpersonal skills.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
ORGANIZATIONAL RELATIONSHIPS:
Interacts with all levels throughout organization, distributors, customers, and vendors.
MINIMUM QUALIFICATIONS:
Education: Graduate
Roles & Responsibility
Acting as the point of contact among executives, employees, clients and other external partners
Managing information flow in a timely and accurate manner
Managing executives’ calendars and set up meetings.
Make travel and accommodation arrangements.
Rack daily expenses and prepare weekly, monthly or quarterly reports.
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings.
Screen and direct phone calls and distribute correspondence.
Track key projects & approvals.
May be given additional responsibility to support on events etc.
Skills
Work experience as an Executive Assistant, Personal Assistant, or similar role
Excellent MS Office working knowledge – PowerPoint, Excel, Word, Office.
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
PA diploma or certification is a plus.
Great interpersonal skills and should be able to develop pleasant working relationships across the organization.
Be enthusiastic & self- motivated.
Ability to multi-task and prioritize tasks effectively, with a keen attention to detail
Experience:
6-8 years in Executive Assistant roles to senior leaders.
May require some amount of travel and late working for events etc.

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