Executive Administrative Assistant

2 weeks ago

bangalore, India Advanced Sterilization Products Full time

Your Impact

Here’s where you’ll demonstrate your competencies:

·Daily secretarial support to R&D Director and team.

·Responsible for travel ticket reservation, hotel reservation, airport pickup and daily meeting car reservation

·Assist in preparation of visa application materials for international travel

·Meeting support (application, withholding, write-off)

·Conference invitation sending and conference room reservation, do related preparation, such as meeting room table and chair layout design, prepare tea break and order meal

·Be familiar with all kinds of supporting materials and internal audit process)

·Write internal communication documents and speeches

·Assist to complete the form collation, report making and data analysis

·Stationery reservation

·Departmental snack booking

·Maintain and inventory office equipment to ensure a comfortable office environment

·New Employee Orientation

·After receiving the on-board notice issued by HR, apply for laptop, badge, business cards, etc.

·Open system permissions and public disk permissions for new employees

·New employee internal process training

·Vendor Payment

·Third party employee service charge application

·Monthly statement account check and payment

·New vendor application

Our Needs

Here’s what we’ll need from you:

·Background with Bachelor’s degree at minimum

·At least 3 years‘ experience in foreign invested enterprises, familiar with administration process

·Proficient in Outlook, WORD, EXCEL, PowerPoint and other office software

·Work conscientiously, proactive, quick learner, ability to work under pressure, sense of ownership, efficiency consciousness

·Excellent communication skills, helpful and service-oriented

·Sound English skills both written and spoken

·Performs other duties assigned as needed

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