Executive Assistant
2 months ago
This Executive Assistant would support multiple Directors within the business. This is a unique role that will allow you to flex your project management abilities while providing on-hand support to our Executive leaders.
The Executive Assistant is responsible for a wide range of activities including management of complex calendars and scheduling requirements, tracking key deliverables, coordinating travel, expenses and budgeting, project coordination, and communications. Other responsibilities include, but are not limited to, coordinating meeting agendas, facilitating key team activities and events (such as All-Team meetings to employee engagement activities), general office management, head count and space planning. As an Executive Assistant, the role will have an opportunity to act as an extension of our Leaders in partnership with a team of other Executive Assistants and key business partners.
The candidate should be an experienced administrative professional .They will be a fast learner with experience using sound judgement while working in a fast paced, goal-oriented, and ever changing work environment, and have good prioritization abilities to complete a high volume of complex tasks with minimal to no supervision. They will also be a detail oriented planner with the ability to communicate and respond effectively and efficiently while maintaining flexibility, and most importantly grace under pressure.
The Executive Assistant will be a key player of the team with the opportunity to take on special initiatives with increased responsibility to step-up and run employee engagement programs to help improve inclusivity and motivation of the entire team.
BASIC QUALIFICATIONS
- 5+ years of senior level leadership support
- Bachelor's degree in any stream is a must
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
Key job responsibilities
1. This position will require at least 3 days a week in-office
2. Management of complex calendar and scheduling to support teams in multiple global locations and time zones.
3. Manage expense reports, and domestic and international travel.
4. Organize, execute, and assist with team meetings and activities.
5. Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team.
6. Plan the annual calendar, and facilitate the integration and prioritization of business activities.
7. Build relationships with Executive Assistants throughout the team and across the company as well as with Finance, HR and Legal partners for the organization
8. Drive employee engagement initiatives.
Preferred qualifications
Experience in a fast-paced, high-tech company
Experience in designing mechanism to maximize efficiency
We are open to hiring candidates to work out of one of the following locations:
Bangalore, KA, IND
BASIC QUALIFICATIONS
- Experience with Microsoft Office products and applications
PREFERRED QUALIFICATIONS
- Bachelor's degree
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