Executive Assistant

2 weeks ago

bangalore, India JLL Full time

Executive Assistant

Work Dynamics

What this job involves:

Calendar Management, Travel Management, Meeting & Events coordination, Time & Expense Submission, Other Administrative Support Prepare a range of non-routine correspondence according to company guidelines Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g.contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the executive Arrange conference calls, video conferences or data conferences occasionally involving a global audience Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures). Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary Review and sort paper-based and electronic mail, identify action required and take action where appropriate Assist with miscellaneous complex administrative tasks (i.e.locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports) Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed Develop relationships with executives’ clients and their EA’s Provide telephone support (i.e. Answer calls promptly and courteously). Act as executives’ representative to independently handle calls May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines. Maintain voicemail and email distribution lists

 Key Skills

Be able to adapt to changes in business priorities IT & Microsoft office skills (Word, Excel, PowerPoint, Outlook). Strong interpersonal skills with confident to interact with people at senior levels Mastery of stakeholder's relationships and collaborative working with colleagues and peers of all levels. Proactive display initiative and work well under pressure Effective team player, flexible and with the ability to work independently Excellent written and verbal English Excellent organisational skills and ability to prioritize effectively High level of accuracy Excellent customer services skills Ability to independently solve problems and make recommendations. Sense of confidentiality, discretion Strong diary management (multiple diaries) Experience booking complex international travel

Sound like you? In this role, your key responsibilities will include:

Providing an advanced level of executive support to various executives with complex organizational responsibilities.  Liaison between the executives and his/her organization.  Independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment.  Requires a good understanding of the executives’ organization, along with the business knowledge to communicate and work effectively with the executive’s organization and clients.

About JLL

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of more than 93,000 as of September 30, 2019. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

  • Executive Assistant

    2 weeks ago

    bangalore, India Xiaomi India Full time

    Position: Executive AssistantLocation: Bengaluru, IndiaEA Job Responsibilities:At Xiaomi, we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention...

  • Executive Assistant

    1 day ago

    bangalore, India ProTal HR Full time

    Location: BengaluruWe are currently seeking a highly skilled Executive Assistant to join one of our clients.About our client:Our client is an innovative start-up revolutionizing the field of motion controls technology. We specialize in developing cutting-edge solutions for various industries, leveraging advanced robotics and automation techniques. Our client...

  • Executive Assistant

    4 weeks ago

    bangalore, India ProTal HR Full time

    Location: Bengaluru We are currently seeking a highly skilled and experienced Executive Assistant to join one of our clients. About our client: Our client is an innovative start-up revolutionizing the field of motion controls technology. We specialize in developing cutting-edge solutions for various industries, leveraging advanced robotics and automation...

  • Executive Assistant

    2 days ago

    bangalore, India ProTal HR Full time

    Location: Bengaluru We are currently seeking a highly skilled Executive Assistant to join one of our clients. About our client: Our client is an innovative start-up revolutionizing the field of motion controls technology. We specialize in developing cutting-edge solutions for various industries, leveraging advanced robotics and automation techniques. Our...

  • Executive Assistant

    5 days ago

    bangalore, India Herbalife International India Pvt. Ltd. Full time

    POSITION SUMMARY STATEMENT : Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports, preparing basic presentations, tracking key projects, preparing minutes of the meetings etc. To be successful in this role, you should be well-organized, have great time management skills, have the...

  • Executive Assistant

    2 days ago

    bangalore, India Third Wave Coffee Full time

    Description:We are currently looking for an Executive Assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be an initiative-taking analytical person with exceptional communication skills and a meticulous attention to detail. He/ She will have previous experience working in an office environment,...

  • Executive Assistant

    2 months ago

    bangalore, India Third Wave Coffee Full time

    Description: We are currently looking for an Executive Assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be an initiative-taking analytical person with exceptional communication skills and a meticulous attention to detail. He/ She will have previous experience working in an office environment,...

  • Executive Assistant

    3 days ago

    bangalore, India Third Wave Coffee Full time

    Description: We are currently looking for an Executive Assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be an initiative-taking analytical person with exceptional communication skills and a meticulous attention to detail. He/ She will have previous experience working in an office environment,...

  • Executive Assistant

    5 days ago

    bangalore, India Wayfair Full time

    Executive Assistant Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for our Talent Leadership members. This is a fantastic opportunity for the right individual to support the senior leaders of one of the fastest-growing...

  • Executive Assistant

    8 hours ago

    bangalore, India HireTAS Full time

    Job Title: Executive Assistant Department: Executive Office Reports To: Founder and CEO Job Summary: The Executive Assistant is responsible for providing comprehensive administrative support to the Founder and CEO of a global company focused on building Global Business Service (GBS) centers, Global Capability Centers (GCC), Global Innovation Hubs...

  • Executive Assistant

    4 weeks ago

    bangalore, India Stardom Books | Stardom Alliance (USAIndia) Full time

    Executive Assistant (EA) for the Chief Editor, MNC Publisher - Bengaluru Are you passionate about working with an elite international publisher dealing with the top leadership in the country? Stardom Alliance, a US-based publishing house is looking to hire a motivated and talented Executive Assistant in Bengaluru to assist its Chief Editor and the management...

  • Executive Assistant

    2 months ago

    bangalore, India Chai Point Full time

    Role: We are looking for a strategic, proactive, organized, dependable, flexible, and people-driven Executive Assistant, to support our Leader – CEO & Co-founder. You will assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization,...

  • Executive Assistant

    2 months ago

    bangalore, India Juego Studios Full time

    Key Responsibilities: Manage the CEO’s calendar, including making appointments and prioritizing the most sensitive matters. Coordinate travel arrangements (both domestic and international) and create trip itineraries. Act as the point of contact among executives, employees, clients, and other external partners. Organize and maintain the office filing...

  • Junior Executive Assistant

    3 weeks ago

    bangalore, India Info Origin Inc. Full time

    NEW OPPORTUNITY || IMMEDIATE TO 30 DAYS JOINERS REQUIRED ||Position Title:- Junior Executive AssistantExperience Required:- 1+ YearLocation:- Bangalore, KA (Hybrid)Position Type:- Contract-to-hire (1 year of initial contract)About the TeamPart of pricing & underwriting services team with around 80+ members between Actuarial and Underwriting teams located in...

  • Executive Assistant

    5 days ago

    bangalore, India KreditBee Full time

    Our company’s on the lookout for a skilled Executive Assistant who will be able to provide support in a proactive and timely manner. An Executive Assistant’s duties will involve duties like managing the executive’s schedule, handling their correspondence, preparing analyses, and ensuring implementation of objectives in a timely manner. ...

  • Executive Assistant

    2 weeks ago

    bangalore, India Hindustan Coca-Cola Beverages Pvt Ltd Full time

    Job Description Job Title: Executive Assistant Job Function/ Sub Function: Strategy Job Objective: Assisting the Manager, In-house and External coordination, Travel and Accommodation arrangements, Cost Management, Support during events, Administrative assistance to the Manager. Job Responsibilities Manage schedule for executive managers. Prepare...

  • Executive Assistant

    5 days ago

    bangalore, India Olive Green Consulting Full time

    Key Responsibilities: ● Calendar Management: Manage and maintain executive schedules, including calendar management, meeting coordination, and travel arrangements. ● Administrative Tasks: Prepare, review, and manage correspondence, reports, and presentations. Perform general administrative duties such as filing, photocopying, and ordering office...

  • Junior Executive Assistant

    3 weeks ago

    bangalore, India Info Origin Inc. Full time

    NEW OPPORTUNITY || IMMEDIATE TO 30 DAYS JOINERS REQUIRED || Position Title:- Junior Executive Assistant Experience Required:- 1+ Year Location:- Bangalore, KA (Hybrid) Position Type:- Contract-to-hire (1 year of initial contract) About the Team Part of pricing & underwriting services team with around 80+ members between Actuarial and Underwriting teams...

  • Executive Assistant, FinTech

    2 weeks ago

    bangalore, India ADCI - Karnataka Full time

    This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The Executive Assistant will act as a seamless extension of the Directors supported and will work closely with other Executive Assistants throughout the organization. The ideal candidate...

  • Executive Assistant

    5 days ago

    bangalore, India [24]7.ai Full time

    Role: Executive Assistant Location: Bangalore Reporting to: COO Responsibilities: Provide comprehensive administrative support to COO. Manage COO's schedule, including organizing meetings and appointments. Coordinate travel arrangements and accommodations as needed. Prepare and edit correspondence, communications, presentations, and other documents....