Executive Assistance to MD
5 days ago
Job Title : ExecutiveAssistant MD
Reporting to: MD
2. POSITIONFUNCTIONS & RESPONSIBILITIES
TRIGO Representative onSite
Calendar and Schedule Management:
Managethe MDs calendar coordinating appointments meetings andevents.
Prioritize and schedule commitments effectivelyto optimize the MDs time and productivity.
Ensure allnecessary materials and information are prepared for eachengagement.
Communication and Correspondence:
Handle incoming calls emails and messages on behalf of the MDresponding when appropriate or redirecting to the appropriateparties.
Draft review and proofread correspondencereports and presentations as required.
Maintain clearand efficient communication channels within theorganization.
Travel and Logistics:
Arrangeand coordinate domestic and international travel arrangements forthe MD as necessary.
Organize accommodationstransportation and other logistics related to businesstrips.
Meeting Support:
Prepare meetingagendas collate materials and distribute relevant documents inadvance of meetings.
Attend meetings take minutes andprovide followup on action items to ensure timelyexecution.
Project Management:
Assist the MDin tracking and managing various ongoing projects andinitiatives.
Collaborate with other departments toensure crossfunctional projects are progressingsmoothly.
Job Title EA MD
Confidentiality andDiscretion:
Handle sensitive and confidentialinformation with the highest level of discretion andconfidentiality.
Relationship Management:
Conduct research and compile data as requested by theMD.
Assist in personal tasks or responsibilities ifrequired.
2. POSITION REQUIREMENTS
Bachelorsdegree in Business Administration Management or a related field(preferred) computer literacy.
Good on Excel analysisword ppt.
Proven experience as an Executive Assistant orin a similar administrative role.
Exceptionalorganizational skills with the ability to multitask and prioritizeeffectively.
Strong written and verbal communicationskills.
Proficiency in using office productivitysoftware.
High level of professionalism integrity anddiscretion.
Flexibility and adaptability to handlechanging priorities and deadlines.
Knowledge of theindustry or field the company operates in is advantageous but notmandatory.
Good in English both written &verbal
Courteous to talk.
Ability toTechnically assist will be added advantage.
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