Personal Assistant to Managing Director

1 week ago


Sany, India Vatatree Consulting Full time

Job ResponsibilitiesSupport the MD directly as the goto person for all needs includingdaily administration calendarmanagementtravel schedules project coordination answering callsetc.

Provide administrative support and makeadministrative decisions on the executive sbehalf Conserve MD s time by readingresearching and routing correspondence; drafting lettersanddocuments; collecting and analysinginformation; and initiating communicationsProvide personal support to the MD and their family includingmanaging personal appointmentstravelarrangements and reservations Travel alongwith MD or other executives if required for personal orprofessional support Prepare meeting roomsfor appointments coordinates schedules and greet customers andclientsprior tomeetings.

Assist in the preparation andfollowup of meetings including taking minutes tracking actionitemsand ensuring timely completion oftasks Manage and maintain office suppliesequipment and inventories Field and rise tothe occasion for various ad hoc requestsRemind the MD of important tasks anddeadlines Collate and file expenses andmanage databases and filing systemsImplement and maintain procedures and administrativesystems Assist with personal errands such asshopping gift procurement and coordinating familyevents Coordinate with household staffcontractors and service providers to ensure smooth operationsofpersonal mattersExercise discretion and maintain confidentiality with regards topersonal matters and family affairs
officemanagement,communications,projectcoordination,travel,schedules,calendar management,administrativesupport,confidentiality,communication,meetingcoordination,administrative,travelarrangement
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