Executive Assistant to MD

6 days ago

sany, India Randstad India Full time
Title: Executive Assistant to Management
Position Overview:
We are seeking a highlyorganized efficient and proactive Executive Assistant to providecomprehensive administrative support to our Managing Director andJoint Managing Director. The ideal candidate will possessexceptional communication skills impeccable attention to detail andthe ability to handle a wide range of administrative and executivesupport tasks. This role requires a selfmotivated individual whocan prioritize multiple responsibilities and thrive in a fastpacedenvironment.
Key Responsibilities:
CalendarManagement: Effectively manage complex calendars includingscheduling meetings appointments and conference calls whileaccommodating lastminute changes and prioritizing conflictingdemands.
Travel Coordination: Arrange domestic andinternational travel accommodations including flights railaccommodations transportation and itineraries ensuring smoothtravel experiences for executives.
CommunicationLiaison: Serve as the primary point of contact for internal andexternal communications on behalf of management whenappropriate.
Documentation and Filing: Maintain accuraterecords and files including confidential documents contractsreports and presentations and ensure easy accessibility formanagement as needed.
Meeting Support: Prepare agendaspresentations and materials for meetings record minutes and followup on action items ensuring that meetings run smoothly andobjectives are met.
Expense Management: Track andreconcile expenses process invoices and maintain expense reportsfor management ensuring compliance with company policies andprocedures.
Administrative Support: Provide generaladministrative support including drafting correspondence preparingdocuments and presentations conducting research and performingother tasks as needed to support the efficiency and productivity ofthe management team.
Personal Assistance: Providecomprehensive assistance to the Managing Director (MD) and theirfamily including managing personal appointments coordinatinghousehold services and assisting with personal errands and specialprojects as needed. This may include scheduling medicalappointments overseeing household maintenance and repairsorganizing family events or travel arrangements and handling otherpersonal tasks to support the MD and their family in their dailylives.
Confidentiality: Handle sensitive informationwith the utmost discretion and confidentiality maintaining a highlevel of professionalism and integrity in all interactions andcommunications.
Qualifications:
Bachelors degree in Business Administration Management or relatedfield preferred.
Proven experience as an executiveassistant or similar role supporting seniorlevel executives in acorporate environment.
Excellent organizational and timemanagement skills with the ability to prioritize tasks and managemultiple deadlines effectively.
Strong written andverbal communication skills with a keen attention to detail andaccuracy.
Proficiency in Microsoft Office Suite (WordExcel PowerPoint Outlook) and other relevant softwareapplications.
Discretion and confidentiality in handlingsensitive information and company matters.
Flexibilityto adapt to changing priorities and work schedules asneeded.
Benefits:
Competitivesalary
Medical Insurance

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