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Executive Assistant LatAm

3 months ago

Sany, India Somewhere Full time

Position: Executive Assistant (LATAM)

Working Schedule: Monday-Friday from 9:00 am to 5:00 pm EST

Salary Range: USD/month

Holidays: 15 days leave per year

Type of contract: Independent contractor full-time long-term

About the Company

We are a real estate developer, operator, owner, and manager based in New York City with a primary focus on residential and mixed-use assets throughout the Metropolitan New York and Tri-State areas.

Scope of the role

As an Executive Assistant, you will be the backbone of our daily operations, providing crucial support to ensure that both professional and personal tasks are managed seamlessly. Your role is pivotal in maintaining organizational efficiency and effective communication across all areas of our work. This includes managing schedules, handling communications, organizing meetings, and assisting with various projects. Your ability to stay organized, proactive, and detail-oriented will be key in helping us eliminate unnecessary tasks and focus on our core responsibilities.

Duties and Responsibilities:

  • Travel Management & Coordination: Plan and manage local travel arrangements.
  • Scheduling & Calendar Management: Keep our calendars organized and up-to-date.
  • Inbox & Email Management: Monitor and manage emails in real-time.
  • Administrative Tasks: Handle various professional and personal tasks from booking appointments to creating to-do lists.
  • Meeting Minutes: Record and distribute meeting minutes.
  • Special Projects: Assist with miscellaneous projects as needed.
  • Meeting & Event Planning: Plan and execute meetings and events.
  • Document Preparation: Prepare and review documents.
  • Confidential Information: Handle sensitive information with discretion.
  • Reports & Presentations: Produce reports, presentations, and spreadsheets.
  • Data Organization: Organize and analyze data efficiently.
  • Basic Research: Conduct basic research tasks.
  • Social Media: Post on social media platforms.
  • Office Management: Oversee general office management tasks.
  • Basic Accounting/Bookkeeping: Manage simple accounting tasks.
  • Project Management: Assist with basic project management tasks.

Qualifications:

  • Experience: 1-3 years of relevant experience.
  • Tech Savvy: Proficient in Microsoft Tools and Google Suite.
  • Communication: Excellent communication skills.
  • Attention to Detail: Keen eye for detail and accuracy.
  • Organizational Skills: Exceptional organizational skills.
  • Deadline Oriented: Ability to meet deadlines.
  • Self-Starter: Requires minimal supervision.

Please note that this position does not involve booking international trips but requires strong organizational skills and the ability to manage various administrative tasks efficiently.