Executive Assistant

1 week ago

Sany, India Randstad India Full time

Job Description: ExecutiveAssistant

Role Overview:

An Executive Assistant plays a crucial role in providing top-level administrative support to executives, ensuring seamless operation of the executive's office. This position involves managing schedules, coordinating meetings, handling communications, and undertaking various tasks to support the executive's leadership effectively.

Key Responsibilities:

  • Administrative Support:
    • Manage the executive's calendar, including scheduling appointments, meetings, and travel arrangements.
    • Prepare and edit correspondence, reports, presentations, and other documents.
    • Handle incoming and outgoing communications such as phone calls, emails, and mail.
  • Meeting Coordination:
    • Plan, coordinate, and ensure adherence to the executive's schedule.
    • Organize and facilitate meetings, prepare agendas, take minutes, and follow up on action items.
    • Arrange meeting logistics, including venue booking, catering, and setting up conference calls or video conferences.
  • Travel Arrangements:
    • Coordinate detailed travel plans, itineraries, and agendas.
    • Prepare necessary documents for travel-related meetings.
  • Project Management:
    • Assist in project preparation and execution.
    • Track project progress, ensuring timely completion.
    • Conduct research and gather data to support project activities.
  • Communication:
    • Act as the primary point of contact between the executive and internal/external stakeholders.
    • Facilitate effective communication within the executive team and across the organization.
    • Handle confidential information with discretion and sensitivity.
  • Office Management:
    • Ensure smooth operation of the executive's office.
    • Manage office supplies and resources efficiently.
    • Handle expense reports and reimbursements.
  • Support to Executive Team:
    • Provide assistance to other executive team members as required.
    • Support in organizing and executing special events.

Qualifications:

  • Education:
    • Bachelor's degree preferred, additional certifications in office administration or related fields are advantageous.
  • Experience:
    • Minimum of 3 years in an executive assistant or similar administrative capacity.
    • Experience in managing complex schedules and projects.
  • Skills:
    • Outstanding organizational and time management abilities.
    • Excellent written and verbal communication skills.
    • Proficiency in Microsoft Office Suite and other relevant software.
    • Capability to multitask and prioritize tasks effectively.
    • Maintain a high level of confidentiality and discretion.
    • Demonstrate strong interpersonal skills and a professional demeanor.
    • Proactive with the ability to anticipate the executive's requirements.

Working Conditions:

  • Full-time position usually office-based.
  • Possible requirement for flexible working hours and occasional travel.

  • Executive Assistant

    1 week ago

    Sany, India eSystems Inc. Full time

    We are in search of a highly organized and self-motivated individual to become part of our team as a Remote Executive Assistant. In this position, you will offer administrative support to our executives and assist in handling their busy schedules in a remote work setting. This role presents a great chance for someone who excels in a fast-paced environment...

  • Executive Assistant

    2 months ago

    Sany, India eSystems Inc. Full time

    We are seeking a highlyorganized and selfmotivated individual to join our team as a RemoteExecutive Assistant. In this role you will provide administrativesupport to our executives and help manage their busy schedules in aremote work environment. This is an excellent opportunity forsomeone who thrives in a fastpaced environment and has...

  • Executive Assistant

    4 weeks ago

    Sany, India Randstad India Full time

    Job Description: ExecutiveAssistant PositionOverview: An Executive Assistantprovides highlevel administrative support to executives ensuringefficient operation of the executives office. This role involvesmanaging schedules coordinating meetings handling communicationsand performing a variety of tasks to facilitate the executivesability to lead the...

  • Executive Assistant

    3 weeks ago

    Sany, India Randstad India Full time

    Job Description: ExecutiveAssistant PositionOverview: An Executive Assistantprovides highlevel administrative support to executives ensuringefficient operation of the executives office. This role involvesmanaging schedules coordinating meetings handling communicationsand performing a variety of tasks to facilitate the executivesability to lead the...

  • Executive Assistant

    1 week ago

    Sany, India icrewsystems Full time

    Company Overview: ICREWSYSTEMS SOFTWAREENGINEERING LLP (IcrewSystems) is a respected technology company based in Chennai, India. Known for our innovative work culture and creative solutions for clients in over 55 countries, we are now looking for a dedicated Technical Documentation Control Associate to join our dynamic Engineering department.Position:...

  • Executive Assistance Unpaid

    2 months ago

    Sany, India Hubnex Full time

    Overview:Therole of an Executive Assistant is pivotal in providing highleveladministrative support to executives and senior management. Thisrole serves as a gatekeeper decisionmaker and righthand person toensure seamless operations within the organization. The ExecutiveAssistant plays a crucial part in maintaining efficient workflowsand managing various...

  • Executive Assistant LatAm

    1 week ago

    Sany, India Somewhere Full time

    Position: Executive Assistant (LATAM)Working Schedule: Monday-Friday from 9:00 am to 5:00 pm ESTSalary Range: USD/monthHolidays: 15 days leave per yearType of contract: Independent contractor full-time long-termAbout the CompanyWe are a real estate developer, operator, owner, and manager based in New York City with a primary focus on residential and...

  • Back Office Assistant Executive

    1 week ago

    Sany, India Bista Univarsal Limited Full time

    Overview:The BackOffice Assistant & Executive plays a crucial role inensuring the smooth and efficient operation of the back office.This role involves providing administrative and clerical support tothe back office team managing data entry and documentationcoordinating with other departments and assisting in daily officeneeds. The Back Office Assistant &...

  • Back Office Assistant Executive

    2 months ago

    Sany, India Bista Univarsal Limited Full time

    Overview:The BackOffice Assistant & Executive plays a crucial role inensuring the smooth and efficient operation of the back office.This role involves providing administrative and clerical support tothe back office team managing data entry and documentationcoordinating with other departments and assisting in daily officeneeds. The Back Office Assistant &...

  • Executive Assistant LatAm

    1 week ago

    Sany, India Somewhere Full time

    Position:Executive Assistant(LATAM)WorkingSchedule:MondayFriday from 9:00 am to 5:00 pmESTSalaryRange:$USD/monthHolidays:15days leave peryearTypeof contract:Independentcontractor fulltimelongtermAbouttheCompanyWeare a real estate developer operator owner and manager based in NewYork City with a primary focus on residential and mixeduse assetsthroughout the...

  • Executive Assistant LatAm

    4 weeks ago

    Sany, India Somewhere Full time

    Position:Executive Assistant(LATAM)WorkingSchedule:MondayFriday from 9:00 am to 5:00 pmESTSalaryRange:$USD/monthHolidays:15days leave peryearTypeof contract:Independentcontractor fulltimelongtermAbouttheCompanyWeare a real estate developer operator owner and manager based in NewYork City with a primary focus on residential and mixeduse assetsthroughout the...

  • Executive Assistant LatAm

    2 hours ago

    sany, India Somewhere Full time

    Position:Executive Assistant(LATAM)WorkingSchedule:MondayFriday from 9:00 am to 5:00 pmESTSalaryRange:$USD/monthHolidays:15days leave peryearTypeof contract:Independentcontractor fulltimelongterm AbouttheCompanyWeare a real estate developer operator owner and manager based in NewYork City with a primary focus on residential and mixeduse assetsthroughout the...

  • Executive Assistant Intern

    2 months ago

    Sany, India Wepix Digital Media LLP Full time

    Overview:The ExecutiveAssistant (Intern) plays a crucial role in supporting the executiveteam and ensuring the smooth functioning of the organization. Thisposition involves providing administrative support managingschedules and facilitating effective communication within thecompany.KeyResponsibilities:Assist in managingexecutives calendars...

  • Executive Assistant to HOD

    1 week ago

    Sany, India Isprava Vesta Pvt Ltd Full time

    JOB DESCRIPTION Designation: Executive Assistant to all HODs Location: Mumbai Purpose of the role: To Assist all HOD S in day to day activities. Duties &Responsibilities Essential Functionsinclude but not limited to the following:Preparing the daily/weekly/monthlycalendar for the meeting schedules and other various activities.Screening enquiries requests...

  • Executive Assistant

    2 months ago

    Sany, India icrewsystems Full time

    CompanyOverview: ICREWSYSTEMS SOFTWAREENGINEERING LLP (IcrewSystems) is an esteemed technology firm basedin Chennai India. We are renowned for our groundbreaking workculture and innovative solutions serving clients from over 55countries. As part of our commitment to excellence we are seeking adiligent Technical Documentation Control Associate to join...

  • Administrator Assistant

    1 week ago

    Sany, India Dash Drive Jobs LLC Full time

    Overview:The Administrator Assistant plays a vital role in supporting smooth operations within the organization. They offer administrative assistance to ensure effective daily functions and seamless team communication, contributing significantly to organizational effectiveness and efficiency.Key Responsibilities:Supporting office operations by managing...

  • Personal Assistant

    1 month ago

    Sany, India Randstad India Full time

    JobDescription: As apersonal assistant cum executive assistant you will play a pivotalrole in ensuring the smooth operation of both professional andpersonal aspects of the owners life. Your responsibilities willencompass a wide range of tasks aimed at optimizing the ownersefficiency and time management. KeyResponsibilities: Appointment Management...

  • Executive Assistant

    1 week ago

    Sany, India Ashok Auto Sales Ltd Full time

    Responsibilities:Act as the main contact person for executives, employees, clients, and external partnersEnsure efficient and accurate flow of informationManage executives' schedules and coordinate meetingsArrange travel and accommodation when neededTrack daily expenses and prepare reports on a weekly, monthly, and quarterly basisSupervise the performance of...

  • Executive Assistance

    1 month ago

    Sany, India Randstad India Full time

    Job Title EA to Dean Reporting to Dean Preferred Qualifications& Experience Bachelors with 2 years of relevantexperience from a recognised institute Strongorganisational administrative and time management skillsInitiative and judgment to independently problemsolve andprioritise Ability to work independently and to takeinitiative where appropriate Proficiency...

  • Occupational Therapist Assistant

    1 week ago

    Sany, India Essential Healthcare Staffing Solutions Full time

    Occupational Therapist AssistantOverview:Occupational Therapist Assistant plays a crucial role in the healthcare field, providing pivotal support to occupational therapists to help patients in their recovery process and enhance their daily life activities. They collaborate with people of various ages who are recuperating from injuries, illnesses, or...