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Executive Assistant LatAm
2 weeks ago
Position:Executive Assistant(LATAM)
WorkingSchedule:MondayFriday from 9:00 am to 5:00 pmEST
SalaryRange:$USD/month
Holidays:15days leave peryear
Typeof contract:Independentcontractor fulltimelongterm
AbouttheCompany
Weare a real estate developer operator owner and manager based in NewYork City with a primary focus on residential and mixeduse assetsthroughout the Metropolitan New York and TriState areas.
Scopeof therole
Asan Executive Assistant you will be the backbone of our dailyoperations providing crucial support to ensure that bothprofessional and personal tasks are managed seamlessly. Your roleis pivotal in maintaining organization efficiency and effectivecommunication across all areas of our work. This includes managingschedules handling communications organizing meetings and assistingwith various projects. Your ability to stay organized proactive anddetailoriented will be key in helping us eliminate unnecessarytasks and focus on our coreresponsibilities.
DutiesandResponsibilities:
- Travel Management & Coordination: Plan and manage localtravelarrangements.
- Scheduling & Calendar Management: Keep our calendarsorganized anduptodate.
- Inbox & Email Management: Monitor and manage emails inrealtime.
- Administrative Tasks: Handle various professional and personaltasks from booking appointments to creating todolists.
- Meeting Minutes: Record and distribute meetingminutes.
- Special Projects: Assist with miscellaneous projects asneeded.
- Meeting & Event Planning: Plan and execute meetings andevents.
- Document Preparation: Prepare and reviewdocuments.
- Confidential Information: Handle sensitive information withdiscretion.
- Reports & Presentations: Produce reports presentations andspreadsheets.
- Data Organization: Organize and analyze dataefficiently.
- Basic Research: Conduct basic researchtasks.
- Social Media: Post on social mediaplatforms.
- Office Management: Oversee general office managementtasks.
- Basic Accounting/Bookkeeping: Manage simple accountingtasks.
- Project Management: Assist with basic project managementtasks.
Qualifications:
- Experience: 13 years of relevantexperience.
- Tech Savvy: Proficient in Microsoft Tools and GoogleSuite.
- Communication: Excellent communicationskills.
- Attention to Detail: Keen eye for detail andaccuracy.
- Organizational Skills: Exceptional organizationalskills.
- DeadlineOriented: Ability to meetdeadlines.
- SelfStarter: Requires minimalsupervision.
Pleasenote that this position does not involve booking internationaltrips but requires strong organizational skills and the ability tomanage various administrative tasksefficiently.
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