Personal Assistant

1 week ago

Gurugram, India Recruin Full time

Location: Gurugram, Haryana


Type: Full-Time


Job Overview:

We are seeking a highly organized and proactive Personal Assistant (PA) within a Family Office.

The PA will provide high-level support, ensuring the seamless management of both the business and personal aspects of the owner's life. This role requires a candidate who is not only highly efficient and detail-oriented but also capable of anticipating needs and responding swiftly to a dynamic range of tasks. The PA must excel in managing complex schedules, handling sensitive information with discretion, and coordinating various aspects of the owner's daily life with precision and professionalism. The ideal candidate will be proactive, adaptable, and dedicated to ensuring that every detail of the owner's professional and private affairs is managed flawlessly.


Key Responsibilities:


1. Household Management:

  • Oversee daily operations across multiple residences and locations, coordinating a diverse team of household employees, ensuring seamless operations.
  • Handle the onboarding process for new employees, including ordering uniforms and coordinating training.
  • Develop and maintain schedules for household employees, including daily working hour time tracking, to ensure all tasks are completed efficiently and on time.
  • Control household budgets and expenses, ensuring all costs are tracked and reported to the accounting.
  • Oversee the activities of household staff across different countries, ensuring consistent standards and performance.

2. Personal Assistance:

  • Provide comprehensive day-to-day support for personal tasks, including organizing appointments and managing schedules for all family members.
  • Ensure all personal tasks are handled efficiently, with a high level of attention to detail.
  • Coordinate and assist with the planning and execution of personal events, social gatherings, and other activities as required.
  • Serve as the primary point of contact between the owner and external parties, ensuring smooth communication and handling of all personal matters.
  • Oversee and manage all related travel arrangements for the family.
  • Maintain complete confidentiality at all times regarding all family-related matters.


3. Business Support:

  • Assist with managing the owner’s calendar, scheduling meetings, and coordinating travel arrangements.
  • Handle correspondence, including emails and phone calls, on behalf of the owner, ensuring timely responses and follow-ups.
  • Prepare documents, reports, and presentations as needed for business purposes.
  • Assist with managing business-related expenses and maintaining financial records.

Qualifications:

  • Proven experience as a Personal Assistant or in a similar role, managing both personal and professional tasks.
  • Highly efficient and quick in executing tasks, with exceptional organizational skills and the ability to multitask effectively.
  • Strong communication skills, both written and verbal.
  • Proficiency in using office software (e.g., Microsoft Office Suite, Google Workspace) and organizational tools.
  • Ability to work independently, manage multiple tasks simultaneously, and handle sensitive information with discretion.
  • Flexibility and adaptability to changing schedules and needs.
  • Experience in managing household staff and basic understanding of yacht operations is a plus.
  • Strong problem-solving skills and a proactive approach to addressing challenges.
  • A valid driver’s license and the willingness to travel if required.

What We Offer:

  • Competitive salary and benefits package.
  • A dynamic and diverse work environment.
  • Opportunities for professional growth and development.
  • A role that offers variety and the opportunity to make a significant impact on the owner’s personal and professional life.

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