Executive Assistant to Managing Director

Executive Assistant to Managing Director
Location: Baner, Bhandarkar Road, Camp, Pune
Job Type: Full-Time / Part-Time

Job Overview

We are seeking a highly skilled and proactive Executive Assistant to the Managing Director. This role requires providing top-level administrative, secretarial, and personal assistance to ensure smooth management of both business and personal tasks. The Executive Assistant will be responsible for managing calendars, coordinating travel, organizing meetings and events, drafting correspondence, vendor management, and handling family-related administrative work.

This is an excellent opportunity for a detail-oriented, organized, and dependable professional with exceptional follow-up skills to work directly with top leadership.

Key Responsibilities

• Act as the primary point of contact between the Managing Director and internal/external stakeholders.
• Manage all communications, information flow, and follow-ups to ensure deadlines are met.
• Maintain and organize the executive's calendar, schedule meetings, and coordinate national and international travel (flights, hotels, transportation).
• Prepare and maintain Minutes of Meetings (MOM), MIS reports, calendars, and records with precision.
• Manage family health insurance claims, appointments, and reconciliations of payments.
• Draft and manage letters, emails, and official correspondence with excellent attention to detail.
• Handle guest arrangements, appointment scheduling, and follow-up communications with accuracy.
• Oversee dealership visits, vendor management, issue resolution, and dealership development support.
• Ensure confidentiality of all business and personal information at all times.
• Coordinate company policy adherence and provide professional administrative support as required.

Requirements

• Experience: Minimum 3–5 years as an Executive Assistant, Personal Secretary, or Administrative Assistant to a Managing Director / Senior Leadership.
• Essential Skill: Exceptional follow-up and organizational skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and Google Suite (Sheets, Docs, Forms).
• Strong English communication skills (both verbal and written).
• Ability to take shorthand notes and prepare accurate records.
• Knowledge of travel arrangements and hotel bookings.
• Ability to manage multiple tasks with a proactive, problem-solving, and decision-making approach.
• High level of professionalism, confidentiality, and integrity.

Educational Qualification

• Graduate from a Secretarial College or equivalent educational background in administration or office management.

Salary & Benefits

• Salary: ₹40,000 – ₹45,000 per month
• Benefits: Provident Fund (PF), Gratuity, Bonus, Accidental Insurance Policy, Laptop, SIM & Phone provided
• Work Schedule: 6 days a week, 10:00 AM – 7:00 PM
• Work Locations:
• Baner – 4 days a week
• Bhandarkar Road – 1 day a week
• Pune Station (Camp) – 1 day a week

Job Types: Full-time, Permanent

Pay: ₹40, ₹45,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Application Question(s):

• What is your current and expected CTC?
• How many years of experience do you have as a core Executive Assistant or Secretary to Leadership?
• Have you done Calendar Management, MOM, Meeting facilitation, Travel Arrangements and MIS reporting?
• Are you proficient in MS Office (particularly Excel and Word) and Google Tools (Sheets, Forms, Docs)?
• What is your present age and notice period?
• Are you comfortable with the work locations of Baner, Bhandarkar Road and Camp, Pune?

Work Location: In person