Personal Assistant

3 weeks ago

Pune, India Muttha Group Full time

Job Summary:

The Personal Assistant (PA) will provide comprehensive administrative, secretarial, and personal support to the Managing Director (MD) of a family-run business. The role involves managing the MDs schedule, coordinating meetings, handling confidential information, and supporting both business and personal tasks. The PA should be highly organized, trustworthy, proactive, and able to work flexible hours, including late evenings when required.

Key Responsibilities:

Administrative & Secretarial Support

  • Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare agendas, take minutes, and follow up on action items from meetings.
  • Draft, review, and manage correspondence, emails, and presentations on behalf of the MD.
  • Handle confidential documents and ensure sensitive information is managed appropriately.

Coordination & Communication

  • Act as a first point of contact for internal and external stakeholders.
  • Coordinate with department heads, clients, vendors, and other business associates.
  • Support in planning and organizing events, business trips, and family functions when required.

Personal Assistance

  • Manage personal tasks and errands for the MD as assigned (e.g., appointments, personal travel, family-related work).
  • Oversee household or family-related administrative tasks when necessary.

Office Management

  • Maintain organized filing systems, both digital and physical.
  • Ensure timely submission of expense reports and reimbursements.
  • Coordinate with office support staff for smooth day-to-day operations.

Other Duties

  • Assist in preparing reports, presentations, and business proposals.
  • Handle ad hoc assignments as directed by the MD.
  • Be available for late working hours as per business needs.

Key Skills & Competencies:

  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • High level of discretion and confidentiality.
  • Strong interpersonal skills to interact effectively at all levels.
  • Proactive approach with the ability to anticipate needs.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Qualifications & Experience:

  • Bachelors degree (Degree/ Post Graduation in Communicative English preferred).
  • Minimum 10–15 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
  • Prior experience supporting senior leadership in a family-run business is an advantage.

Working Hours:

  • Flexible working hours with late sitting as per MD's schedule.

Personal Attributes:

  • Trustworthy and dependable.
  • Presentable and professional demeanor.
  • Calm under pressure and capable of handling urgent situations.
  • Strong sense of responsibility and ownership.

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