Personal Assistant

7 days ago

Pune, Maharashtra, India Muttha Group Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Job Summary:

The Personal Assistant (PA) will provide comprehensive administrative, secretarial, and personal support to the Managing Director (MD) of a family-run business. The role involves managing the MDs schedule, coordinating meetings, handling confidential information, and supporting both business and personal tasks. The PA should be highly organized, trustworthy, proactive, and able to work flexible hours, including late evenings when required.

Key Responsibilities:

Administrative & Secretarial Support

  • Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare agendas, take minutes, and follow up on action items from meetings.
  • Draft, review, and manage correspondence, emails, and presentations on behalf of the MD.
  • Handle confidential documents and ensure sensitive information is managed appropriately.

Coordination & Communication

  • Act as a first point of contact for internal and external stakeholders.
  • Coordinate with department heads, clients, vendors, and other business associates.
  • Support in planning and organizing events, business trips, and family functions when required.

Personal Assistance

  • Manage personal tasks and errands for the MD as assigned (e.g., appointments, personal travel, family-related work).
  • Oversee household or family-related administrative tasks when necessary.

Office Management

  • Maintain organized filing systems, both digital and physical.
  • Ensure timely submission of expense reports and reimbursements.
  • Coordinate with office support staff for smooth day-to-day operations.

Other Duties

  • Assist in preparing reports, presentations, and business proposals.
  • Handle ad hoc assignments as directed by the MD.
  • Be available for late working hours as per business needs.

Key Skills & Competencies:

  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • High level of discretion and confidentiality.
  • Strong interpersonal skills to interact effectively at all levels.
  • Proactive approach with the ability to anticipate needs.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Qualifications & Experience:

  • Bachelors degree (Degree/ Post Graduation in Communicative English preferred).
  • Minimum 10–15 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
  • Prior experience supporting senior leadership in a family-run business is an advantage.

Working Hours:

  • Flexible working hours with late sitting as per MD's schedule.

Personal Attributes:

  • Trustworthy and dependable.
  • Presentable and professional demeanor.
  • Calm under pressure and capable of handling urgent situations.
  • Strong sense of responsibility and ownership.

  • Personal Assistant

    2 weeks ago

    Pune, Maharashtra, India MatchLab Talent Full time ₹ 3,60,000 - ₹ 4,80,000 per year

    Job Title: Personal Assistant (Interior Design Support)Location: PuneExperience Required: 2+ YearsEmployment Type: Full-TimeSalary: 3-4LPAJob Overview:We are looking for a proactive and organized Personal Assistant to support our senior management in day‑to‑day operations related to interior design projects. The ideal candidate should have strong...

  • Personal Assistant

    5 days ago

    Pune, Maharashtra, India Symbiosis International University Full time ₹ 3,60,000 - ₹ 4,80,000 per year

    Role DescriptionThis is a full-time on-site role for a Personal Assistant located at Symbiosis International (Deemed University), Pune. The Personal Assistant will be responsible for providing high-level administrative and executive support to senior leadership, including calendar management, correspondence handling, and travel coordination. The role...

  • Personal Assistant

    1 week ago

    Pune, Maharashtra, India Prashant Deshmukh and Associates Full time ₹ 2,40,000 - ₹ 4,20,000 per year

    Job Description – Personal AssistantPosition: Personal AssistantLocation: PuneReporting to: Director / Senior ManagementRole Overview:The Personal Assistant (PA) will provide high-level administrative, secretarial, and organizational support to the Director. The role requires excellent communication skills, attention to detail, confidentiality, and the...

  • Personal Assistant to Director

    1 week ago

    Pune, Maharashtra, India NextAstra Technologies Pvt. Ltd. Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Company DescriptionNextAstra Technologies Pvt. Ltd. transforms businesses through intelligent, customized solutions that turn complex challenges into competitive advantages. We specialize in applied AI, custom software development, technology consulting, web and mobile applications, industrial automation, embedded IoT systems, SaaS platforms, and data...

  • Personal Assistant

    1 week ago

    Pune, Maharashtra, India Codepix Solutions Pvt Ltd Full time ₹ 5,76,288 - ₹ 11,52,576 per year

    Coordinate and schedule meetings, appointments, and events.Handle confidential and sensitive information with utmost discretion.Organize and maintain files, documents, and records.Assist in managing personal and professional tasks for the Founder.Travel coordination (domestic) when necessary.Perform other duties as assigned to ensure smooth operations.Only...

  • Personal Assistant to Director

    1 day ago

    Pune, Maharashtra, India Avatrita Heal smart pvt ltd Full time ₹ 3,60,000 - ₹ 7,20,000 per year

    Job briefWe are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager's working life and communication.ResponsibilitiesAct as the point of contact between the manager and internal/external...

  • Personal Assistant To VP

    1 week ago

    Pune, Maharashtra, India Coforge Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Executive Support:Assist senior leaders including VPs and other top-level executives.Act as a Personal Assistant (PA) to the leadership team, preferably someone with prior experience supporting a CEO or VP.Stakeholder Management:Engage with global teams and senior stakeholders.Demonstrate excellent verbal and written communication skills for effective...

  • Travel / Personal Assistant

    3 weeks ago

    Pune, Maharashtra, India, Maharashtra Private family Full time

    Company DescriptionA private householdRole DescriptionThis is a full-time on-site role for a Travel Cum Personal Assistant, located in and out of India. The Travel Cum Personal Assistant will handle day-to-day administrative and clerical tasks, manage diaries, coordinate travel arrangements, and provide personal assistance. Duties include organizing...

  • Personal Assistant

    1 week ago

    Pune, Maharashtra, India Kalpavrush Multy Services Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Responsibilities:Manage calendar & schedule meetingsProvide administrative supportCoordinate travel arrangementsPrepare reports & presentationsAssist with work allocation

  • Personal/Executive Assistant To Director

    2 weeks ago

    Pune, Maharashtra, India HR Innovation Group Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    Job Title: Personal/Executive Assistant to DirectorEmail contact HR Location: MIDC Nighoje Chakan, Pune Reporting To: DirectorJob Summary:The Personal/Executive Assistant will provide high-level administrative support to the Director, ensuring smooth day-to-day operations, managing schedules, handling confidential information, and coordinating between...