Administration Assistant

11 hours ago

Gurugram, India PGS Partner Full time

The position is temporary based for 8 Months.

Key Responsibility:

  • Greet and welcome all visitors with a pleasant and professional attitude.
  • Manage the front desk: answer phone calls, screen and route calls, take messages, and handle general inquiries.
  • Maintain visitor logbook as per company protocol.
  • Manage housekeeping services, pantry supplies, and stationery inventory.
  • Handle all incoming and outgoing courier/mail and maintain proper records.
  • Coordinate with vendors for office maintenance, repairs, and utilities.
  • Organize and coordinate travel arrangements: car bookings, taxis, flight/train bookings, hotel reservations, visas, airport protocol, forex, etc.
  • Maintain and update contact directories and emergency contact numbers.
  • Handle petty cash and maintain expense records.
  • Provide administrative support to other departments and assist the department head as required.
  • Ensure the front office area is tidy, presentable, and fully stocked with necessary supplies.
  • Follow safety and security protocols for visitor and facility management.

Preferred candidate profile

  • Graduate or Degree in Office Management or related field.
  • 46 years of experience in front office or receptionist roles.
  • Excellent verbal and written communication skills in English & Hindi.
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
  • Presentable, courteous, and professional demeanor.
  • Strong interpersonal and coordination skills.
  • Ability to work independently, manage multiple tasks, and remain detail oriented.
  • Local/Near by female candidates preferred.

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