Administrative Assistant

3 weeks ago

Gurugram Gurugram India PERSOL APAC Full time

Job Description

WHAT YOU'LL DO

In the capacity of an Administrative Assistant (AA) you are required to support multiple senior stakeholders based globally (APAC, Europe & US). AAs are an essential part of the team and are expected to grow throughout their careers, building and improving their skills to match the evolving needs of the organisation. Taking full responsibility for maintaining their stakeholders demanding schedules, our AAs are expected to act with initiative and be proactive, as well as being able to handle confidential information with utmost discretion. The goal is to free up the stakeholders time, allowing them to focus on value added functional activities. This position is also expected to work with other AAs as part of a global team and may also be assigned by his or her supervisor to back up other support staff as required.

YOU'RE GOOD AT

Performing successfully in a fast-paced, intellectually intense, service-oriented environment Interpreting rules and guidelines flexibly to enhance the business and in keeping with company's values and culture Working successfully within a complex matrix structured organization Understanding and managing complex reporting relationships

YOU BRING (EXPERIENCE & QUALIFICATIONS)

A graduate degree 4 + years of work experience from a professional services, hospitality or multi-national company background. Administrative experience would be an added advantage Excellent oral and written English language communication skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) YOU'LL WORK WITH Our business management and operations team members work to ensure that our organisation is running running running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs

ADDITIONAL INFORMATION KEY COMPETENCIES

Strong interpersonal skills and able to work effectively at all levels Excellent organizational skills, ability to set priorities. Able to work with attention to detail and tenacity Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics Team player, highly motivated, energetic, resourceful and friendly Service-oriented, flexible and able to work under pressure. Demonstrates accountability and ownership Reliable, timely and flexible Demonstrates proactivity by anticipates the needs of others and being able to add value Demonstrates concise and effective communication skills Effective in time management

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