Administrative Assistant

19 hours ago

Gurugram Haryana, India Jobizo Full time

**Role Overview**

**Key Responsibilities1. Travel Desk Management**
- Handle end-to-end domestic and international travel arrangements (flights, hotels, cabs, visa, forex).
- Negotiate with vendors and agencies to optimize travel costs.
- Maintain travel records and ensure adherence to company travel policies.
- Provide timely support for last-minute travel requirements and itinerary changes.

**2. Administration**
- Oversee office facilities, vendor management, housekeeping, and office supplies.
- Ensure smooth functioning of day-to-day office operations.
- Manage asset inventory, AMCs, and procurement of office requirements.
- Coordinate events, meetings, and office-level activities.
- Handle compliance with internal policies and external statutory requirements.

**3. Executive Assistant (EA)**
- Act as the first point of contact for the reporting manager, managing calendars, scheduling meetings, and coordinating appointments.
- Prepare reports, presentations, and other documentation as required.
- Handle confidential information with integrity and discretion.
- Coordinate with internal and external stakeholders on behalf of the reporting manager.
- Track deadlines, action points, and ensure timely follow-ups.

**Required Skills & Competencies**
- Strong organizational and multitasking abilities.
- Excellent communication & interpersonal skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Knowledge of travel booking platforms and vendor negotiations.
- Ability to maintain confidentiality and handle sensitive information.
- Problem-solving mindset with attention to detail.

**Qualifications & Experience**
- Bachelor’s degree in Business Administration, Hospitality, or related field.
- 3-6 years of experience in Travel Desk, Administration, or Executive Assistant roles.
- Experience in handling senior management and multi-functional responsibilities preferred.

**What We Offer**
- Dynamic work environment with exposure to senior leadership.
- Opportunity to handle diverse responsibilities across travel, admin, and EA functions.
- Professional growth and learning opportunities.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund
- Work from home

**Language**:

- English (preferred)

Work Location: In person

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